Operations Assistant / Administrative Project Manager

Job Overview

I’m looking to hire an Operations Assistant / Administrative Project Manager for approximately 15–20 hours per week.

Oversee the daily operations and management of high-net-worth clients, including their residences, businesses, and personal and business finances.

Duties

• Create and develop systems and projects utilizing AI, and track progress in CRM.
• Plan, organize, and execute complex scheduling, calendar management, and high-end domestic and international travel.
• Provide on-site support for Michigan & Indiana-based clients approximately one day per week, including running errands, collecting mail and packages, coordinating vendors, and handling property-related needs. Travel-related fuel and all work-related expenses will be fully covered. This role may require one extended 10–12-hour workday per week.
• Manage and track personal and business expenses, invoices, payments, reimbursements, and other financial administrative needs.
• Manage various special projects from planning through execution, including research, vendor coordination, logistics, and follow-through.
• Occasional personal assistance to the Founder.

Qualifications

• High level of discretion and professionalism when handling confidential information.
• Proven experience working in a fast-paced, high-accountability environment.
• Strong proficiency with project management, AI, CRMs, and productivity tools, including Microsoft Office and Excel, with the ability to quickly learn and implement new platforms/systems.
• Excellent communication skills with a polished, professional presence and the ability to communicate confidently with clients, team, vendors, and external partners.
• Proactive and resourceful, with the ability to anticipate client needs, identify gaps, take ownership of projects, and move initiatives forward with minimal oversight.
• Strong attention to detail with the ability to maintain accurate records and documentation.

Pay: $20.00 - $28.00 per hour

Expected hours: 15.0 – 20.0 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Sellersburg, IN 47172