Executive Personal Assistant

Executive Personal Assistant

Company: Empire Media LLC
Location: On-Site (West Hills, CA) - MUST live within 15 minutes of West Hills, CA. No exceptions.
Position Type: Full-Time (Based on Experience)

About Empire Media LLC

Empire Media LLC is a creative media company specializing in social-first content, digital storytelling, and video production. From initial research and scripting to full-scale production and content distribution, we help brands, creators, and entertainment businesses build audiences and create meaningful engagement.

Our team moves fast, solves problems quickly, and values people who can bring organization, initiative, and professionalism to a dynamic environment.

The Role

We’re seeking an exceptional Executive Personal Assistant to work directly alongside company leadership in both professional and personal capacities.

This is an on-site role for someone who thrives in a fast-paced environment and enjoys being the person who keeps everything running smoothly behind the scenes. One moment you may be coordinating executive schedules, and the next you may be helping prepare for a production shoot, organizing project timelines, or handling time-sensitive personal logistics.

The ideal candidate is highly organized, proactive, resourceful, and capable of anticipating needs before they’re communicated.

Key Responsibilities

Executive Support

• Manage executive calendars, appointments, meetings, and scheduling conflicts
• Coordinate business and personal travel arrangements, including flights, hotels, transportation, and itineraries
• Manage emails, follow-ups, reminders, and action items
• Prepare meeting agendas and maintain organized records of key discussions
• Serve as a professional point of contact for clients, vendors, and business partners

Personal Assistance

• Coordinate personal appointments and errands
• Manage household vendors, maintenance scheduling, and personal logistics
• Handle reservations, event planning, and RSVP management
• Assist with special projects and miscellaneous personal tasks as needed
• Help create systems that improve day-to-day efficiency

Production & Operations Support

• Assist with planning and coordination of video shoots and production days
• Help organize production schedules, call sheets, and logistics
• Coordinate communication between leadership, clients, editors, designers, and contractors
• Maintain project timelines and task management systems in Notion
• Conduct research for content, business initiatives, and production projects
• Support content planning, scheduling, and creative operations when needed

QualificationsRequired

• 3+ years supporting executives, entrepreneurs, senior leadership, or high-profile individuals
• Exceptional organizational and project management skills
• Strong written and verbal communication skills
• Ability to prioritize and manage multiple responsibilities simultaneously
• Professional demeanor and high level of discretion
• Strong problem-solving ability and attention to detail
• Reliable transportation and ability to work on-site

Preferred

• Experience in media, entertainment, content creation, or marketing environments
• Experience using Notion, Slack, & Google Workspace
• Familiarity with social media platforms and content production workflows
• Experience coordinating travel and complex schedules
• Experience using AI tools such as ChatGPT, Gemini, or other productivity software

What Success Looks Like

• Leadership stays focused on strategic priorities rather than administrative tasks
• Calendars, meetings, travel, and projects run smoothly and efficiently
• Communication remains organized and professional
• Problems are identified and solved before they become disruptions

Ideal Candidate Traits

• Highly organized and detail-oriented
• Calm under pressure
• Strong sense of ownership and accountability
• Anticipates needs instead of waiting for instructions
• Excellent communicator
• Adaptable and comfortable in a rapidly changing environment
• Positive attitude with a willingness to help wherever needed

Compensation

Compensation will be based on experience, qualifications, and availability.

Pay: From $70,000.00 per year

Work Location: In person