Executive Assistant to Founder & CEO

Executive Assistant to Founder & CEO

**Trauma Law Los Angeles, CAFull-Time In Office$85,000 to $150,000, depending on experience**

Trauma Law is looking for an exceptional Executive Assistant to work directly with our Founder and CEO.

This is not an entry-level administrative position.

We are looking for someone who has supported a CEO, founder, law firm owner, entrepreneur, or other high-level executive and understands what great executive support actually looks like.

The right person does not wait to be told what to do.

You anticipate. You organize. You protect time. You follow through. You remember the details everyone else forgot. You make sure priorities do not get buried by interruptions.

Most importantly, you make the person you support better.

THE ROLE

Your job is to help our Founder operate at the highest possible level.

That means keeping priorities moving, protecting her calendar, preparing her for meetings, organizing information, coordinating follow-up, eliminating unnecessary distractions, and making sure important commitments do not fall through the cracks.

You will work closely with our Director of Operations and leadership team, but your primary responsibility is the effectiveness of the Founder.

WHAT YOU WILL OWN

• Manage a complex and constantly changing executive calendar
• Protect the Founder’s time and ensure her schedule reflects the firm’s highest priorities
• Prepare daily and weekly executive priority lists
• Prepare the Founder for meetings with the information, documents, deadlines, names, and background she needs before walking into the room
• Manage scheduling, confirmations, changes, travel, reservations, and executive logistics
• Review and organize communications so important issues rise quickly and routine noise does not
• Track commitments made during meetings and conversations and ensure follow-up occurs
• Coordinate with attorneys, executives, employees, vendors, doctors, experts, referral partners, and other high-level contacts
• Draft correspondence and organize documents for executive review
• Maintain extreme confidentiality regarding business, employees, clients, finances, and sensitive matters
• Anticipate conflicts and problems before they reach the Founder
• Know what requires the Founder’s attention and what does not
• Keep a running list of decisions, priorities, outstanding items, and follow-ups
• Make sure nothing important disappears because the day got busy

YOU MAY BE THE RIGHT PERSON IF

• You have supported a CEO, founder, entrepreneur, managing partner, or senior executive before.
• You are extraordinarily organized.
• You notice details other people miss.
• You have excellent judgment.
• You can walk into a fast-moving environment and quickly determine what matters most.
• You are comfortable dealing with strong, successful personalities.
• You are confident enough to respectfully say, “You have three things competing for that hour. Which one wins?”
• You are proactive without becoming intrusive.
• You communicate clearly and briefly.
• You follow through relentlessly.
• You can handle confidential information without drama, gossip, or loose conversation.
• You are comfortable when priorities change.
• You do not become overwhelmed when ten things happen at once.
• And you take enormous pride in being the person who makes everything run.

REQUIRED

• 5+ years of professional administrative or executive support experience
• Significant experience directly supporting a CEO, founder, owner, C-suite executive, managing partner, or equivalent senior leader
• Exceptional calendar management and organizational skills
• Excellent written and verbal communication
• Strong Microsoft Outlook, Word, Excel, Teams, and general technology skills
• Ability to handle highly confidential information
• Excellent professional judgment
• Strong attention to detail
• Ability to work independently and make decisions without constant supervision
• Ability to work in person in our Los Angeles area office
• Law firm experience is helpful but not required.
• High-level executive support experience is required.

THIS ROLE IS PROBABLY NOT FOR YOU IF

• You need every task assigned to you.
• You frequently say, “No one told me.”
• You are uncomfortable with changing priorities.
• You need a predictable day where everything happens exactly as scheduled.
• You consider calendar management to simply mean accepting meeting invitations.
• You wait for p…