Executive Assistant

• Responsible for performing general administrative support tasks involved in an organization
• Responsibilities include assisting supervisory and nonsupervisory employees with various administrative support tasks
• These tasks may include, but are not limited to, general filing and records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s) budget(s), scheduling appointments and meetings, calendar maintenance for one or more employees, answering/screening telephone calls, preparing expense reports, preparing/editing presentations, making travel arrangements, distributing mail, greeting/escorting visitors, assisting new employees, duplicating, and other established general administrative tasks
• Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company
• May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor
• Uses ability as a skilled specialist to contribute to the development of new concepts/techniques and to complete assignments/tasks in innovative and effective ways
• Expert knowledge on the general/technical aspects of the job
• Works on assignments that are highly complex in nature where a strong degree of initiative and technical knowledge are required to resolve problems
• Work is completed independently and has ability to handle most unique situations
• Frequently determines methods and procedures for new assignments
• May supervise the activities of other non-exempt employees
• Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization
• Responsibilities include performing various tasks in administrative support at the upper executive level
• These tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/screening/routing telephone calls for upper level executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department/division, and other established general administrative requirements of the organization
• Coordinates the administrative work within the department/division, working with other departments/divisions and companies
• Recognized as the top administrative employee in the department or division
• The work performed by these employees is predominately administrative work that is largely tactical and strategic in nature
• May assist a Senior Vice President

Benefits

• Recognition for your contributions, and potential participation in long-term incentives like annual equity awards
• Competitive base pay and benefits
• Subsidized health insurance, retirement programs and paid time off, including an industry-leading maternity and paternity leave package
• A hybrid, flexible work model that ensures connectivity, a commitment to our culture and continued impact for team members
• The chance to earn an annual bonus based on performance
• Opportunities for personal and professional development to help you reach your career goals- Advanced general administrative skills/knowledge required at an upper executive level
• Typically requires a minimum of 9+ years general administrative experience, or equivalent combination of experience and college level education
• Usually works with multiple issues/projects and has the experience/ability to support multiple project administrative requirements
• Regarded as the key administrative employee of the division and is a primary administrative employee in the company
• Specific advanced software skills as required by the division
• High school education or equivalent; some college level education highly preferred