Executive Administrative Assistant / Operations Coordinator"

Administrative Assistant

Foot & Ankle Concepts, Inc.

Location: Multiple Office Locations (Ventura County, Santa Barbara County, and surrounding areas)

Employment Type: Full-Time

About Us

Foot & Ankle Concepts, Inc. is a growing podiatry practice with 8 locations throughout Southern California. We are committed to providing exceptional patient care and are seeking a highly organized, dependable, and motivated Administrative Assistant to support our physician and management team.

Position Summary

We are looking for an Administrative Assistant who can help manage day-to-day administrative operations across multiple office locations. This position will work directly with the owner and leadership team to ensure efficient office operations, coordinate projects, assist with communications, and help keep the organization running smoothly.

Responsibilities

• Provide administrative support to the physician owner and management team
• Coordinate and manage schedules, meetings, and appointments
• Assist with communication between office locations
• Track and follow up on projects and assignments
• Prepare reports, spreadsheets, and documents
• Manage vendor communications and office supply ordering
• Organize and maintain electronic and physical records
• Help oversee office procedures and operational workflows
• Assist with marketing and business development projects as needed
• Handle confidential information professionally and discreetly
• Perform other administrative duties as assigned

Qualifications

• Minimum 3 years of administrative or office management experience
• Healthcare or medical office experience preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Experience with Google Workspace is a plus
• Ability to work independently and prioritize tasks
• Detail-oriented with strong follow-through
• Professional appearance and demeanor
• Reliable transportation and willingness to occasionally travel between office locations

Preferred Qualifications

• Experience in a multi-location healthcare practice
• Knowledge of medical terminology
• Experience working directly with business owners or executives
• Project management experience

Compensation & Benefits

• Competitive salary based on experience
• Paid time off
• Health benefits available
• Opportunities for growth and advancement
• Stable, long-term position with a growing healthcare organization

Why Join Us?

This is an excellent opportunity to work directly with the owner of a successful multi-location medical practice and play a key role in helping the organization continue to grow. We are looking for someone who is proactive, organized, and enjoys taking ownership of projects and helping a busy team succeed.

To Apply: Please submit your resume along with a brief cover letter describing your administrative experience and why you would be a great fit for our team.

Pay: $25.42 - $30.61 per hour

Work Location: In person