Executive Personal Assistant

The Role

A Founder & Creative Director at the helm of two companies, one in the fashion industry, and one in the hospitality industry, is seeking an Executive and Personal Assistant.

The Executive & Personal Assistant will act as a trusted gatekeeper, coordinator, and right hand to the Founder. This role requires someone who thrives working with people, has a mix of professional polish, discretion, logistical mastery, and importantly, a genuine passion and understanding for the fashion and hospitality industry. Travel will be required to client presentations, fashion weeks and potential international office.

Key Responsibilities

Executive Support: Manage complex calendars, appointments, and meetings across time zones; prioritising and adjusting as needed.

Expenses Management: Preparing weekly reports to share with the Finance Department.

Travel Coordination: Plan detailed travel itineraries (domestic and international), including flights, accommodations, logistics, and event preparation, along with visa requirements where necessary.

Communications Management: Draft, proof, and manage correspondence and meeting notes; filtering and prioritising inbound and outbound communication as needed.

Liaison Role: Serve as the point of contact between the Founder and internal/external stakeholders (press, partners, direct reports and teams).

Confidentiality: Handle sensitive information with discretion and professionalism.

Personal Coordination: Assist with personal errands and day to day support, appointments, and household management to ensure overall balance and efficiency.

Office Management: Managing facilities, suppliers, IT setup, visitors, post, stationary etc.

Event Planning: Both work and personal events, dealing with third parties accordingly from start to finish.

Who You Are

• Strong organizational abilities combined with keen attention to detail, effective time management, and a focus on achieving objectives.
• Ability to take ownership of day-to-day workload and projects while prioritizing demands from others and meeting deadlines.
• Proficient knowledge of MS Office applications (Outlook, Word, Excel, PowerPoint).
• Very good written and oral communication skills in English; other languages are a nice-to-have.
• Well presented professional attire.
• With a Luxury Fashion or Luxury Hospitality background.
• At least 2 years of experience working as an Executive Assistant or in a comparable position in either fashion industry or hospitality industry.
• Proven ability to work independently as well as part of a team.
• Outstanding problem-solving skills and a proactive approach.

Perks & Benefits

· 24 days paid holiday + UK Bank Holidays.

· Your birthday off — because you deserve it!

· Team socials

· Auto-enrolment pension.

After 6-month probation:

· Private Health Insurance (optional).

· Season Ticket Loan (optional).

· Discretionary performance bonus.

Working Environment

· Monday to Friday, 9am – 6pm, however flexibility from time to time is required.

· Office based role, a 5-minute walk from Old Street Tube Station.

Pay: From £45,000.00 per year

Benefits:

• Company events
• Company pension
• Private medical insurance
• Sick pay

Work Location: In person