Executive Assistant

Executive Assistant

Location:

Job ID: 88837

JOB POSTING

For full consideration, please provide a resume and cover letter.

HOW TO APPLY

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant’s behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 10-05-2026

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It’s known as an unconventional place where innovation and experimentation is part of the campus’s DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Division of Physical and Biological Sciences is central to UC Santa Cruz’s mission as a leading public research university. The division provides foundational science and mathematics education for students across the campus and is home to more than 4,000 undergraduate majors, a broad portfolio of graduate programs, and internationally recognized research.

Across the division, students and researchers explore questions ranging from the fundamental structure of matter and the origins of the universe to the complex systems that sustain life on Earth. The division’s academic programs prepare students to address some of society’s most consequential challenges, including climate change, human health, environmental sustainability, emerging technologies, and scientific literacy.

Since the university’s founding, Physical and Biological Sciences faculty have expanded the boundaries of knowledge through disciplinary and interdisciplinary research. Faculty, students, and staff collaborate across departments, research institutes, professional programs, and specialized facilities, creating distinctive opportunities for hands-on learning, scientific discovery, and public impact.

The Division:

• Includes nine academic departments
• Serves more than 4,000 undergraduate majors
• Offers undergraduate, master’s, doctoral, and professional degree programs
• Provides foundational science and mathematics instruction for students throughout UC Santa Cruz
• Supports internationally recognized research institutes, centers, laboratories, and field programs
• Advances discovery across the physical, biological, mathematical, environmental, health, ocean, and space sciences
• Creates opportunities for students to participate directly in research and experiential learning

More information can be found at https://science.ucsc.edu/

JOB SUMMARY

Under the direction of the Assistant Dean and Chief of Staff, the Executive Assistant provides professional, confidential, and high-level administrative support to the Dean of the Division of Physical and Biological Sciences and helps ensure the effective operation of the Dean’s Office. The position independently manages the Dean’s complex calendar and executive workflow; coordinates leadership meetings, events, communications, and follow-up; oversees office operations and financial transactions; and provides administrative and project support to the Assistant and Associate Deans. The Executive Assistant serves as a trusted liaison with faculty, staff, students, campus leaders, external partners, and other executive offices, and independently researches, analyzes, and resolves complex administrative issues. The incumbent exercises a high degree of judgment, initiative, political acumen, confidentiality, and discretion in setting priorities, anticipating needs, developing solutions, and managing multi…