Executive Assistant

Executive Assistant

Location: London (hybrid working)

Type: Full-time, permanent

Reports to: C-Suite

The Company

Our client is one of the fastest growing FinTech businesses in the world. Operating at the intersection of financial markets and cutting-edge trading technology, the business has scaled rapidly in recent years and continues to expand its footprint globally. This is a dynamic, high-performance environment where pace, precision and discretion are valued in equal measure.

The Role

The executive team are seeking an exceptional Executive Assistant to manage demanding schedules, anticipating needs before they arise, and ensuring the executives time is focused where it creates the most value. This is a hybrid role combining office-based and remote working, with flexibility expected to match the rhythm of a fast-moving business.

Key Responsibilities

• Proactive and complex diary management across multiple time zones, including scheduling, prioritisation and gatekeeping
• End-to-end coordination of domestic and international travel: flights, accommodation, visas, ground transport and detailed itineraries
• Inbox management and correspondence on behalf of executives, drafting responses and flagging priorities
• Preparation of briefing packs, agendas and materials ahead of meetings, events and media engagements
• Liaison with senior internal stakeholders and executives
• Organisation of internal and external events, dinners and offsites
• Expense management and processing
• Personal support and errands as required, including occasional driving duties; a full, clean driver’s licence is essential
• Maintaining absolute confidentiality and discretion at all times

About You

• Proven experience as an EA or PA supporting a CEO, founder or C-Suite executive, ideally within financial services or a high-growth technology business
• Exceptionally organised with outstanding attention to detail and the ability to juggle competing priorities under pressure
• A confident, polished communicator, comfortable engaging with senior stakeholders at all levels
• Highly discreet, trustworthy and professional; you understand the sensitivity of operating at the heart of a business
• Proactive and resourceful, you solve problems before they land on the executives desk
• Flexible and adaptable, with a willingness to work outside standard hours when the business demands it
• Full, clean UK driver’s licence (essential)
• Strong proficiency with Microsoft Office, calendar and travel management tools

What’s on Offer

• The opportunity to work directly alongside the executives of one of the most exciting growth stories in the FinTech space
• Hybrid working model
• Competitive salary and discretionary bonus
• A fast-paced, entrepreneurial culture with genuine exposure to the heart of the business