Executive Assistant

Overview:
This is not a typical executive assistant role. We are seeking a highly professional, medically knowledgeable, and organized individual to support our Medical Director in a white-glove concierge medical environment. You will act as both a clinical scribe and executive assistant, bridging administrative and clinical operations, anticipating needs, and ensuring seamless coordination. This is ideal for someone with a medical assistant or clinical background who wants to transition into long-term administrative leadership within a luxury healthcare practice.

Key Responsibilities:

• Serve as the right hand to the Medical Director, managing schedule, communications, and clinical documentation
• Act as scribe during patient visits, recording notes accurately and efficiently in the EMR
• Prioritize and manage multiple complex tasks, including clinical, administrative, and operational responsibilities
• Coordinate with internal team members (PA/NP, RN, LVN, MA, Nutritionist) and external stakeholders
• Prepare reports, correspondence, and patient communications with professionalism and discretion
• Monitor follow-ups, lab results, and care directives, ensuring nothing is missed
• Anticipate the Medical Director’s needs proactively, making their workflow as smooth as possible
• Maintain confidentiality and discretion at all times
• Contribute to practice growth initiatives and special projects as needed

Ideal Candidate:

• Background as a Medical Assistant, LVN, or scribe with interest in administrative and operational leadership
• Strong understanding of clinical workflows and medical documentation
• Highly organized, proactive, and able to manage multiple priorities simultaneously
• Professional, polished, and able to interact with high-net-worth patients
• Motivated to grow with the organization long-term
• Comfortable in a high-touch, high-performance concierge medical environment

Why This Role Is Unique:

• You are both a clinical scribe and executive assistant, a key member of a high-performance concierge medical team
• Opportunity to learn from and grow with a world-class Medical Director
• Direct impact on patient experience, practice efficiency, and long-term growth
• Work in a luxury, white-glove healthcare environment

Pay: $32.00 - $40.00 per hour

Work Location: In person