Executive Assistant to Co-Founders

A growing company focused on delivering AI solutions and services (with a focus on data strategy, analysis and AWS cloud-native engineering expertise) is looking for an Executive Assistant to the two Co-Founders. The firm has been operating for 1.5 years and is backed by a venture capital firm. The office is in Menlo Park and currently has 10 employees and has a chill culture. The role is in office 5 days a week.

About the Job:

• Coordinate and prioritize meetings for the CO-FOUNDERS
• Vet and prioritize the CO-FOUNDERS’ emails
• Maintain a busy calendar and prioritize on the CO-FOUNDERS’ behalf and make sure the CO-FOUNDERS’ day runs smoothly
• Assist with recruiting: scheduling and tracking candidates
• Compose and prepare confidential correspondence
• Prepare materials for meetings, internal and external
• Serve as the first point of contact for the executive office
• Coordinate Board meetings, prepare materials for the meetings and follow up on action items
• Coordinate complex travel arrangements and create itineraries
• Process expense reports
• Manage the office: order supplies and meals, contact building management when needed
• Some off-hour availability required

About You:

• Minimum of 4 years of experience supporting a c-level executive
• BA/BS from a college or university
• Fluent in Google Suite
• Background working for a startup, technology, investment, consulting firm a plus
• Strong communication skills: written and verbal
• Strategic thinker
• Understand the importance of confidentiality and trust
• Dynamic and proactive comfortable in a fast-paced environment
• Polished, professional demeanor and the gravitas to interact with high-level executives
• Outstanding communication skills

Salary, Benefits (medical, dental vision), Parking, Paid Vacation

Hours: 9am-5pm