Executive Assistant

The Westly Group is a leading venture firm that invests in the future of how the world is built, moved and powered. Time Magazine listed the Westly Group as one of the 1% of US Venture funds. The Westly Group has 33 of the world’s largest industrial and financial companies as investors, including Duke Energy, VW/Audi, Vistra Energy, State Farm Insurance, Bridgestone, Hitachi, Alaska Airlines and Citibank.

Our firm has had nine of our portfolio companies go public, including Tesla Motors.

We are looking for a professional, polished, and highly motivated Executive Assistant to join our team full-time.

Responsibilities:

• Point of contact for all calls and visitors to the office in a professional manner
• Providing support for Partners - overseeing complex scheduling, efficiently manage all daily priorities, lend support to various ad hoc projects
• Coordinating complex travel arrangements, including developing itineraries and booking transportation, managing appointments and itineraries while traveling
• Maintaining and updating internal company resources such as databases and contact lists
• Occasional personal work for the executive team, including scheduling personal appointments, travel arrangements, and coordinating annual investor meetings
• Hours: 8:30 am – 5:30 pm, with some additional work outside of regular business hours
• Willingness to also do more complex and strategic tasks as they arise
• Assist with events and event management
• Manage other programs as asked

Qualifications:

• At least 4+ years of professional administrative experience in a professional setting
• Bachelor’s Degree required
• Superior communication skills, both written and verbal; strong attention to detail is critical
• Must be adept at handling multiple changing priorities, planning workflow and meeting deadlines
• Must be able to demonstrate a reliable work ethic, responsiveness, punctuality and loyalty
• A genuine team-player with a positive, can-do attitude
• Pleasant, hospitable, service-oriented demeanor
• Ability to work overtime as needed.

Compensation:

• Competitive salary with annual bonus based on performance
• Medical, dental and vision benefits

Please submit a resume. No calls please. No recruiters.

The Westly Group is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, religion, gender, or sexual orientation.