Executive Personal Assistant

Overview

AEAE is a small enterprise that’s rapidly expanding, therefore we are looking for an Executive Personal Assistant. You’ll be the operational backbone for a media technology executive and real estate investor managing multiple business ventures. This is a hybrid role combining personal household management with executive-level business support. You’ll report directly to the principal and work with complete autonomy on strategic and routine tasks—from calendar management and business development to financial administration and brand-building outreach.

Responsibilities

Executive & Business Operations

• Manage calendar, schedule appointments, book travel.
• Own email triage: read, prioritize, draft responses for approval; manage follow-up workflows
• Generate presentations, spreadsheets, and business documents (P&Ls, dashboards, reports)
• Research markets, competitor activities, and industry intelligence as requested
• Prepare expense reports, manage receipts, reconcile accounts; support bookkeeping workflows
• Take on special projects (contracts, deal summaries, strategic analysis)

Business Development & LinkedIn Strategy

• Maintain and optimize CRM database; ensure data hygiene and prospect tracking
• Develop and execute LinkedIn outreach strategy; draft personalized connection requests and messages
• Cold call qualified leads; qualify prospects and log interactions in CRM
• Compose thought leadership posts and manage editorial calendar for social posting
• Schedule and publish content across LinkedIn; monitor engagement and adjust strategy
• Conduct prospect research and list building; identify high-priority targets

Personal & Household Management

• Manage household operations: supplies, repairs, and maintenance
• Organize and optimize home office and personal spaces
• Handle personal errands, shipping/returns, pickups/drop-offs, and vendor coordination
• Support family logistics as needed (calendar coordination, appointment scheduling, etc.)

Personal Qualities

• Discretion and professionalism handling sensitive personal and business information
• Proactive and self-directed; comfortable filling gaps without constant direction
• Adaptable to shifting priorities in a fast-paced environment
• Tech-savvy with a growth mindset for learning new tools
• Ability to manage both high-level strategy work and tactical execution

Nice-to-Have

• CRM experience (HubSpot, Salesforce, or similar)
• Media or technology industry background
• Real estate or finance familiarity
• Experience with sales operations or business development
• Multilingual capabilities (Spanish, Italian, Dutch)
• Knowledge of personal finance or accounting software

What You’ll Get

• Flexible schedule with remote options for non-in-person work
• Exposure to multiple business verticals (media, real estate, operations)
• Autonomy and ownership of key business functions
• Opportunity to grow into a strategic operational role

Pay: $20.00 per hour

Expected hours: 10.0 – 30.0 per week

Work Location: In person