Legal Executive Assistant - Law Firm

Pay: $85,000.00 - $100,000.00 per year

Why This Is a Great Opportunity

• Work directly with senior law firm leadership in a highly visible and trusted Executive Assistant role.
• Take ownership of complex calendars, executive communications, event coordination, and business development support.
• Join a collaborative boutique law firm where your organization, judgment, and initiative will have a meaningful impact every day.
• Enjoy a varied role that combines executive support, legal administration, operations, recruiting, marketing coordination, and client interaction.
• Build strong relationships across the firm while becoming an essential partner to leadership in a fast-paced professional environment.

Location: Chicago, IL. This is a full-time, on-site position in downtown Chicago, ideal for someone who enjoys working closely with executives and colleagues in a collaborative office environment.

Note: Candidates must have 3+ years of law firm Executive Assistant or closely related legal support experience. This role requires strong calendar management, executive-level communication, discretion, organization, and the ability to manage changing priorities in a fast-paced environment.

About Us

We are a collaborative boutique Chicago law firm serving professionals and businesses on sophisticated workplace and business matters. Our team values professionalism, thoughtful problem-solving, strong client relationships, and people who take initiative while supporting one another. Confidential Employer.

Job Description

• Manage complex calendars for senior Partners, including meetings, appointments, reminders, events, and scheduling conflicts.
• Monitor and help prioritize executive email communications, invitations, and time-sensitive requests.
• Prepare Partners for upcoming meetings and commitments by organizing schedules, materials, reminders, and key information.
• Anticipate scheduling and administrative needs and proactively resolve issues before they become problems.
• Support recruiting, administrative projects, internal processes, and coordination with vendors and team members.
• Partner with marketing colleagues on speaking engagements, networking opportunities, and business development initiatives.
• Draft and prepare professional correspondence, reports, emails, presentations, and other documents.
• Coordinate firm meetings, networking events, dinners, receptions, team activities, and other internal and external events.
• Maintain organized administrative files, calendars, mailings, and business records.
• Communicate professionally with clients, prospective clients, attorneys, vendors, and other stakeholders.
• Assist with prospective client inquiries and appropriately route matters to attorneys.
• Provide responsive day-to-day administrative and executive support as firm priorities evolve.

Qualifications

• 3+ years of Executive Assistant, legal assistant, or comparable high-level legal support experience within a law firm required.
• Strong experience managing complex executive calendars and competing priorities.
• Exceptional organization, attention to detail, time management, and follow-through.
• Excellent written, verbal, and interpersonal communication skills.
• High level of discretion and ability to handle confidential information.
• Advanced proficiency with Google Workspace, Microsoft Office, Outlook, Word, Excel, PowerPoint, and Adobe.
• Ability to work independently, anticipate needs, solve problems, and adapt quickly.
• Professional, dependable, resourceful, and comfortable working in a fast-paced environment.
• Bachelor’s degree preferred.
• Spanish fluency preferred.
• Prior legal assistant experience strongly preferred.

Why You Will Love Working Here

• Direct access to firm leadership and the opportunity to become a trusted partner to senior executives.
• A highly collaborative team environment where initiative and good judgment are valued.
• Exposure to executive operations, business development, recruiting, marketing, events, and legal administration.
• Meaningful responsibility with the ability to influence how efficiently the leadership team and firm operate.
• A boutique environment where strong performers can take ownership, contribute ideas, and make a visible impact.

JPC-2170

Benefits:

• Dental insurance
• Paid time off
• Retirement plan
• Vision insurance