Executive Assistant

*This position is Part Time (~20hr/wk) / In Person / Beverly Hills Corporate Office*

Position Overview

We are looking for a discreet, highly organized Executive Assistant to support the owner of the company and serve as the primary point of coordination between him, his wife, his caretakers, and household staff. This is a trusted, high-touch role that blends personal financial administration, household logistics, and day-to-day executive support. The right candidate is patient, detail-oriented, comfortable working with an elderly principal and his care team, and able to manage sensitive financial and personal information with complete confidentiality.

Accounting & Bill Management

• Review Owner’s credit card statements weekly with caretakers
• Review Owner’s checking account activity weekly with Accountant
• Confirm accuracy of and mail checks Owner writes for personal bills (home utilities, medical bills, etc.)
• Administer petty cash per current SOP
• Coordinate reimbursements for household staff expenses
• Establish online accounts as needed and securely save passwords in Keeper
• Communicate with house staff and support their transition to working through AppFolio where possible
• Retrieve documents from financial institutions as needed
• Administer Owner’s health insurance

Household & Personal Coordination

• Manage Dodgers season tickets, including selling tickets and distributing them to friends and family
• Coordinate maintenance at personal residences with caretakers
• Assist with an ongoing file management project
• Assist with the design and relocation of cubicles in Mike’s office

Daily Support

• Help Ownerwith computer tasks, including printing documents, opening or responding to emails, checking voicemail, and locating passwords
• Answer questions relating to deals and properties
• Prepare documents and checks for Owner’s signatures
• Update the physical calendar by his desk with appointments
• Call to confirm doctor’s appointments and lunch dates with friends, coordinating scheduling with caretakers
• Proactively schedule lunches with his personal and professional network
• Schedule workouts and trainer sessions

What We’re Looking For

• Excellent judgment and discretion when handling confidential financial and personal matters
• Strong organizational skills and comfort managing recurring administrative processes
• Patience, warmth, and clear communication when working with an principal and his caregivers
• Basic proficiency with online banking, password managers (e.g., Keeper), and property management software (e.g., AppFolio) — or willingness to learn quickly
• Reliable, punctual, and comfortable working in person at the Beverly Hills office

Schedule & Location

This is a part-time, in-person position based at our corporate office in Beverly Hills.

Pay: $40.00 - $50.00 per hour

Expected hours: 15.0 – 20.0 per week

Education:

• High school or equivalent (Required)

Experience:

• Assistant/Care Taking : 2 years (Preferred)

Location:

• Beverly Hills, CA 90212 (Preferred)

Ability to Commute:

• Beverly Hills, CA 90212 (Required)

Work Location: In person