Executive Assistant

We are recruiting on behalf of an investment firm seeking a polished, proactive Executive Assistant to support senior leadership across a multifaceted, professional environment. This role offers the opportunity to join a collaborative administrative team, manage shifting priorities, and contribute to the smooth operation of a dynamic organization.

Responsibilities

• Provide high-level administrative support to senior leaders and their teams.
• Manage complex calendars, scheduling, and competing priorities.
• Coordinate events and collaborate with the broader administrative team.
• Support cross-functional operations while maintaining professionalism, discretion, and attention to detail.
• Leverage technology and AI tools to improve efficiency and organization.

Qualifications

• 3–5 years of Executive Assistant experience.
• Strong calendar management, organizational, and communication skills.
• Polished and professional, with the ability to work comfortably in an institutional environment.
• Tech-savvy and comfortable adopting AI tools.
• Adaptable, proactive, and capable of managing changing priorities.
• College degree strongly preferred.
• Finance experience helpful but not required.

Details

• Location: Palo Alto, CA
• Schedule: Hybrid, Monday, Tuesday, and Thursday onsite; Wednesday and Friday remote
• Hours: 8:00 AM–5:00 PM
• Compensation: Approximately $100,000–$120,000+ base, with flexibility based on experience
• Benefits: Paid overtime, annual bonus, generous benefits, free Caltrain, and shuttle service

This is an opportunity for a thoughtful, organized Executive Assistant to support senior leadership and contribute to a collaborative team environment.