Executive Administrative Assistant

Overview

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! This energetic role is vital in supporting executive leadership and ensuring the smooth operation of daily office functions. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and technical proficiency to manage a wide range of administrative tasks efficiently. If you thrive in a fast-paced environment and are passionate about providing outstanding support, this opportunity is perfect for you!

Duties

• Handle multi-line phone systems, screen calls, and direct inquiries with excellent phone etiquette and customer service skills
• Organize and maintain files, records, and databases using data entry skills and computer literacy to support office management needs
• Support bookkeeping activities using QuickBooks or similar accounting software for invoicing, expense tracking, and financial reportingRequirements
• Proven experience in office management or administrative roles with a strong background in clerical tasks and customer support
• Excellent computer skills with proficiency in Microsoft Office (Word, Excel), spreadsheets, data entry, and productivity software
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
• Demonstrated experience in handling multi-line phone systems, phone communication, and phone etiquette professionally
• Familiarity with QuickBooks or similar financial software for basic bookkeeping functions is preferred
• Previous personal assistant or executive support experience is advantageous to anticipate needs proactively
• Exceptional attention to detail for proofreading documents and maintaining accurate records
• Ability to manage time efficiently while supporting multiple projects simultaneouslyJoin us as an Executive Administrative Assistant where your organizational prowess will empower our leadership team! Bring your enthusiasm for office management, technical skills, and dedication to excellence—your contribution will make a meaningful impact every day.

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person