Executive Assistant

Description Position Summary The Executive Assistant provides administrative support and demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities and functions of the department in organizing and prioritizing projects and all related duties.

Schedule Flexible, may require some evening and weekends

Primary Duties And Responsibilities Prepares correspondence, reports, agendas and spreadsheets

Arranges appointments, conferences and travel

Coordinate meetings, take meeting minutes, maintains files

General office duties: filing, faxing, photo copying and order office supplies for department

Manages multiple calendars

Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses

Handles phones and assists visitors and interacts with various vendors

Prepares expense reports

Prepares presentations

Plans and coordinates multiple projects for completion

Handling of all incoming/outgoing correspondences for department

Maintain a positive working relationship with staff

Other duties as assigned by Executive Director

Qualifications Minimum Requirements Microsoft Office/Word/Excel/Outlook

Excellent Communication Skills

Excellent Customer Service Skills

Bi-lingual Spanish/English (preferred) Ability to work as a team player and work independently

Reliable transportation

Must be able to travel from facility to facility

This position requires 10 % travel outside the local area.

Required Education/Experience And/or Licensure/Certification Bachelor’s degree in Business Administration, or coursework in related field (experience may substitute for education)

Proficiency in Microsoft Office applications

Excellent proofreading and grammar skills

Minimum 2-3 Years Administrative Experience (high-level Executive Support Preferred) Commitment to goals and philosophy of Northeast Community Clinic

Valid State Identification

Physical Requirements And Working Conditions OSHA Category 3 Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues are not a condition of employment.

The work is majority of the time sedentary in nature.

The employee is regularly required to communicate, frequently required to use repetitive motions, move, remain stationary, regularly push, pull and lift up to 20 pounds and occasionally push, pull and lift up to 40 pounds.

Must possess mobility to work in a standard office/clinic setting (in some cases both settings) and to use standard office/clinic equipment, including a computer, stamina to maintain attention to detail despite interruptions, read printed materials and use a computer, and communicate in person and over the telephone.