Executive Assistant

Job Type

Full-time

Description

San Diego Youth ServicesJOB ANNOUNCEMENTExecutive Assistant

San Diego Youth Services seeks an Executive Assistant in the Administration department to be based in San Diego. This is a full-time & exempt position reporting to the Chief Executive Officer.

San Diego Youth Services:  Who we are

San Diego Youth Services has helped improve the lives of more than 834,000 homeless, runaway and vulnerable youth since its beginning in 1970. We provide safe places to live and long-term solutions through shelter, foster homes, community centers and housing to more than 16,000 youth every year at 100+ community and school locations. Through prevention, early intervention and treatment, we also help youth before they need higher levels of care or become homeless.

We aim to:

1. Meet the basic needs of youth. Hunger, poverty and youth homelessness are on the rise for many youth and their families today. We help meet these basic needs for youth. What could be more vital than food and shelter? We provide safe places to live and long-term solutions through shelter, foster homes, community centers and housing.
2. Create positive connection. We help youth focus on positive life changes and healthy relationships as part of providing needed resources and services. San Diego Youth Services has long provided foster homes and adoption support services for families considering adopting a youth in the foster care system.
3. Help youth develop life skills. In addition to a range of safe and stable housing options, we offer support to help youth develop the independent living skills necessary to become self-sufficient and keep off the streets.
4. Promote overall health and well-being. Early intervention and care for the whole child are critical. We provide a broad continuum of services to help youth overcome trauma and challenges that put them at risk, including case management, counseling, mental health treatment and educational support and resources.

SDYS has a staff of approximately 250 employees and 80 volunteers working across San Diego County and an annual budget of approximately $24 million.

You can learn more about us at www.sdyouthservices.org.

CONTEXT OF THE POSITION:

The Executive Assistant provides high-level administrative and organizational support to the Chief Executive Officer and Executive Leadership Team (ELT). This position is responsible for managing the CEO’s schedule and administrative needs, coordinating meetings and events, preparing correspondence and other materials, and maintaining confidential records and information. The Executive Assistant also provides administrative and logistical support to the Board of Directors and its committees, including meeting coordination, preparation of materials, minute taking, and record maintenance.

ESSENTIAL FUNCTIONS:

• Provide high-level administrative and coordination support to the Chief Executive Officer and Executive Leadership Team (ELT).
• Manage and strategically coordinate the Chief Executive Officer’s calendar, appointments, meetings, travel, and other executive priorities.
• Coordinate executive, leadership, Board, committee, and other organizational meetings, including scheduling, agenda preparation, meeting logistics, preparation and distribution of materials, minute taking, documentation of key decisions and action items, and follow-up on assigned responsibilities.
• Provide comprehensive administrative and governance support to the SDYS and SDYF Board of Directors and its committees, including coordination of meetings, preparation of Board correspondence and materials, maintenance of official records, Board member communication, education and orientation activities, and coordination of special meetings and site visits.
• Serve as a primary point of contact for individuals seeking access to the CEO, exercising discretion and judgment in screening, prioritizing, and coordinating requests and communications.
• Draft, edit, proofread, and coordinate executive correspondence, presentations, reports, communications, and other materials on behalf of the Chief Executive Officer.
• Maintain accurate, organized, and confidential records for the Executive Office, Board of Directors, and other assigned areas in accordance with organizational policies and records-retention requirements.
• Exercise a high degree of discretion, professionalism, and sound judgment when handling confidential and sensitive organizational, empl…