Executive Assistant to CEO

1. About 25xTalent

25xTalent (previously 25x25) supports its community of members with its skills-based framework, diagnostic tools and proprietary research, leveraging the insights of over 2,500 expert leaders across 780 companies globally.

We support members across a broader set of talent planning challenges, including: expert skills gaps, talent pipeline analysis, executive gender balance and general leadership succession and talent planning, using our Pathways to CEO methodology, a skills-based framework developed over five years with the top leaders at 580 companies globally, focussed on effective adoption metrics and driving change-management and enterprise learning.

25xTalent was launched in 2021 to help organisations improve their executive gender-balance. As new technologies, such as AI, disrupt business processes talent planning will need to adapt fast. Historical patterns, skills and experience will not be sufficient to address future needs. 25xTalent’s strategic approach, referencing current case studies, provides leadership teams with dynamic diagnostics on how pipelines can be refreshed and replenished and how new skills can be embedded into companies’ culture.

The core team consists of six to eight people, with several additional interns supporting. We expect the team to grow significantly over 2026 – 2027.

2. Job Specification

We are looking for a part-time consultant to assist the CEO, Tara Cemlyn-Jones, as an Executive Assistant (EA) who feels passionately about our mission and values, but at the same time has sufficient corporate experience to interact in a professional and timely manner with senior counterparts.

The EA’s main function will be managing the CEO’s diary and logistics, and the role requires experience working with board and C-Suite members at FTSE100 and global companies. The CEO engages with over 780 companies and 2,500 most senior stakeholders on a regular basis, and the volume of external meetings booked is extremely high.

The EA will need to:

• Apply the guidelines provided for prioritisation of meetings booked appropriately, which requires a good understanding of the Company’s mission and business.
• Share the status of the meetings booked with the 25xTalent team, using the Customer Relationship Management tools adopted by the Company.
• Assist with the allocation of the supporting documents required for each meeting and understand which 25xTalent team member has responsibility for which area of business.
• Ensure the supporting documents required are prepared and added to the diary entries in a timely manner.
• Update the team at the regular team meetings, currently every Monday and Tuesday.
• Manage the time allocation between external meetings, internal team meetings and the CEO’s time in such a way that is optimal for the CEO, the team and the business.
• Arrange the 25xTalent board meetings and strategy sessions.

In addition, the EA will support the Events team with invitations and logistics, and given the small size of the team, support as required.

3. Criteria

Candidates must have ca. five years’ experience working as an EA in the . Either:

• as an EA to the CEO in a high-growth company,
• or as an EA with FTSE350 or large global companies.

We also require two named referees, where one must be either:

• Senior manager within a FTSE350 company or equivalent (including partnerships etc);
• A company director of a small and medium sized enterprise, or
• A director in a government or third sector organisation.

4. Terms

This would be a consultancy agreement for 10-15-hours a week and £1,000 per month, renewable monthly.

The hours of work would be ideally from 9-1pm although this can be discussed based on experience. We can adopt hybrid working including a minimum of one day a week in the office at .

Pay: £1,000.00 per month

Application question(s):

• Are you able to provide two named referees as detailed in the job spec?

Experience:

• Executive Assistant: 5 years (required)

Work authorisation:

• United Kingdom (required)

Location:

• London N1 5RA (preferred)

Work Location: Hybrid remote in London N1 5RA