Executive Assistant (Construction)

About Us

Providence Construction Group is a growing construction company specializing in custom homes, residential renovations, additions, and light commercial tenant improvements throughout Los Angeles and Orange County. We are committed to delivering exceptional craftsmanship, outstanding customer service, and a seamless construction experience for our clients.

Position Summary

The Executive Assistant will provide direct support to the CEO while assisting with project coordination, administrative operations, and communication between internal teams, subcontractors, vendors, designers, and clients.

The ideal candidate is exceptionally organized, detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment. This individual must be comfortable working independently, maintaining confidentiality, and acting with professionalism when representing the company.

Key Responsibilities

Executive Support

• Provide direct administrative support to the CEO.
• Manage calendars, meetings, appointments, and scheduling.
• Coordinate travel arrangements and meeting logistics.
• Prepare reports, presentations, meeting agendas, and correspondence.
• Accompany the CEO to client meetings and business negotiations when needed.
• Serve as a liaison between the CEO and internal/external stakeholders.
• Track action items and follow up to ensure timely completion.

Project Coordination & Construction Administration

• Assist with coordination of active construction projects.
• Track project schedules, timelines, material deliveries, and pending items.
• Communicate with subcontractors, vendors, suppliers, designers, and clients.
• Assist with estimates, proposals, RFIs, submittals, purchase orders, change orders, and billing documentation.
• Organize project files and maintain documentation systems.
• Share project information with field, installation, service, and project management teams.
• Support project coordination from pre-construction through project completion.
• Follow up with contractors and subcontractors regarding schedules and completion dates.

· Work closely with accounting department to ensure subcontractors are paid and client invoices are pushed.

Operations & Administrative Support

• Draft professional email correspondence and business communications.
• Support purchasing activities and vendor coordination.
• Assist with internal operational processes and workflow organization.
• Collect and track departmental updates and performance information.
• Maintain accurate records and administrative systems.
• Perform additional duties and special projects as assigned by the CEO.

What We’re Looking For

Required Qualifications

• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, Operations Assistant, Construction Assistant, Office Manager, or similar role.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Professional and polished demeanor.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Strong attention to detail and follow-through.
• Ability to work independently while taking direction from senior leadership.
• Ability to thrive in a fast-paced, deadline-driven environment.

Technology Requirements

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace (Drive, Docs, Sheets)
• WhatsApp
• Smartphone and mobile technology proficiency
• Ability to quickly learn company software and systems

Preferred

• Bachelor’s degree in Business Administration, Construction Management, or a related field.

Pay: $25.00 - $30.00 per hour

Application Question(s):

• Are you familiar with Microsoft Office Suite (Word, Excel) and Google Workspace (Drive, Docs, Sheets)?

Education:

• Bachelor’s (Preferred)

Experience:

• Executive Assistant or Personal Assistant: 3 years (Required)

Ability to Commute:

• Cerritos, CA 90703 (Required)

Work Location: Hybrid remote in Cerritos, CA 90703