Executive Assistant to the Chief Product Technology Officer

Who you are

• Extensive experience providing Executive Assistant support at C-suite level within complex global organisations
• Experience working across a technology org including product, digital and engineering, ideally in transformation-focused environments
• Strong experience preparing board packs, presentations, reports, and executive documentation using Microsoft Office and Google Workspace tools
• Experience using and adapting to emerging AI technologies and platforms, including ChatGPT, Gemini and Notebook LM
• Ability to clearly summarise key discussions, decisions, and actions
• Exceptional written and verbal communication skills, with the professionalism and discretion required for executive and board-level engagement
• Highly organised, detail-oriented, and capable of managing multiple priorities and deadlines within fast-paced environments
• Proactive, adaptable, and resilient, with the ability to work independently, demonstrate initiative, and collaborate effectively across teams
• Strong commitment to confidentiality, professionalism, and maintaining high standards in all aspects of work
• Our enterprise capabilities below should be part of your skillset:
• Energy and resilience
• Emotional intelligence
• Collaboration and teamwork
• Customer focus
• Commitment and excellence
• Commercial acumen
• Growth mindset
• Results oriented

What the job involves

• We are seeking an exceptional Executive Assistant to support our Chief Product & Technology Officer (CPTO)
• This is a highly strategic and fast-paced role requiring a proactive, organised, and commercially aware professional who can operate confidently at executive level across a global business
• The Executive Assistant will act as a trusted partner to the CPTO, supporting the effective delivery of the product and technology strategy across the organisation
• The role requires exceptional coordination, attention to detail, communication, and stakeholder management skills, alongside the ability to manage complex priorities, confidential information, and cross-functional initiatives
• This position offers a unique opportunity to work at the centre of a global technology, product, AI, and digital transformation agenda
• Provide advanced executive support through complex diary management, inbox management, global travel coordination, and end-to-end meeting preparation for senior leadership
• Prepare high-quality presentations, briefing papers, reports, board materials, and executive communications for C-suite and Board-level audiences
• Partner closely with the Board EA to coordinate Board materials, Group Executive Committee meetings, Technology Investment Committee meetings, and Executive Leadership forums
• Coordinate strategic initiatives and enterprise-wide transformation programmes across Product, Technology, Editorial, Commercial, AI, and Operations teams
• Track strategic priorities, decisions, actions, and deadlines, ensuring effective follow-through and timely execution across multiple stakeholders
• Facilitate collaboration between B2C, B2B, Editorial, Commercial, operational, and cross-functional teams to support business objectives and leadership priorities
• Support governance, risk, and compliance activities, including cybersecurity, GDPR, data protection, audit, and policy adherence processes
• Organise and manage leadership offsites, workshops, conferences, and strategic events, overseeing logistics, meeting environments, guest coordination, and attendee experience
• Prepare agendas, record minutes, and manage follow-up actions for high-level internal and external meetings
• Manage sensitive and business-critical documentation, including contracts, reports, presentations, and correspondence, maintaining the highest levels of accuracy, professionalism, and confidentiality
• Act as a trusted point of contact for internal and external stakeholders, using strong business knowledge and discretion to manage enquiries and communications effectively
• Process invoices, expenses, procurement administration, vendor coordination, and budget tracking in support of operational and leadership requirements
• Drive continuous improvement across administrative processes, team coordination, and ways of working to enhance efficiency and effectiveness
• Anticipate, identify, and proactively resolve scheduling, operational, and stakeholder challenges in a fast-paced executive environment
• Lead and support special projects and ad hoc requests on…