Legal Executive Assistant - Patent Litigation

A large, structured law firm is seeking an experienced Legal Executive Assistant to support attorneys within a patent litigation practice. This is a senior support role partnering directly with attorneys to manage day-to-day practice operations, communications, scheduling, billing coordination, document production, and case-related administrative workflows. The position requires strong judgment, discretion, and the ability to operate independently in a fast-paced legal environment.

Key Responsibilities

• Provide executive-level administrative support to attorneys within a patent litigation practice
• Manage calendars, scheduling, and complex travel logistics
• Coordinate meetings, prepare agendas, and ensure materials are organized and available
• Serve as liaison between attorneys, clients, and internal teams
• Draft, proofread, and finalize legal correspondence, presentations, and other documents
• Support case preparation through research, document organization, and coordination with internal resources
• Oversee electronic and physical filing systems and maintain document accuracy within firm systems
• Coordinate billing workflows, prebills, approvals, and related communications
• Monitor deadlines, project milestones, and assignments to ensure timely completion
• Collaborate with legal support teams and delegate work as needed to ensure efficient execution

Requirements

• 5+ years of experience supporting senior attorneys or executives within a law firm or corporate legal environment
• Prior exposure to patent litigation or intellectual property matters strongly preferred
• Demonstrated experience managing attorney calendars, travel, billing coordination, and document workflows
• Strong written and verbal communication skills and high attention to detail
• Ability to manage competing priorities and maintain professionalism under pressure
• Advanced proficiency with Microsoft Office and legal technology tools
• High level of discretion handling confidential and sensitive information

Education

• High school diploma or GED required
• Bachelor’s degree in legal studies, business administration, or a related field preferred

Work Environment

• San Diego–based role
• Fully onsite during initial onboarding period (approximately 30 to 90 days)
• Transition to hybrid schedule of 3 days onsite and 2 days remote after successful onboarding

Compensation

• $95K to $135K per year + Discretionary Bonus
• Comprehensive benefits package available including medical, dental, vision, and retirement offerings