SENIOR EXECUTIVE ASSISTANT (DEPARTMENT OF ENVIRONMENT AND SUSTAINABILITY)

Provides diverse, supportive and complex assistance to bureau/department senior leadership. Prepares confidential memoranda and materials pertinent to scheduled meetings with senior leadership and as otherwise directed. May oversee employees time and attendance records in connection with payroll processing and other County personnel matters. Assists with the preparation and compilation of various reports, operational issues and employment matters as directed including matters highly confidential in nature. Handles sensitive and confidential information while interacting with senior leadership. Coordinates special projects, compiles information and completes complex reports.

Minimum Qualifications

• Graduation from an accredited college or university with a Bachelor’s Degree or higher AND
• Six (6) years an administrative role within an executive office environment or directly related experience OR
• An equivalent combination of education and/or experience is required.

Preferred Qualifications

• Eight (8) years of experience in an administrative role within an executive office environment.

Candidates who are contacted will be required to produce original required documents (e.g., current driver’s license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being extended an offer, in writing, by the Bureau Chief of BHR (or designee). Candidates will be notified of how to submit required documents.

• Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by the World Education Services (WES), Educational Credential Evaluators (ECE) or a National Association of Credential Evaluation (NACES) member organization.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS

• Knowledge of the Microsoft Office Suite, including Microsoft Outlook, Word, Excel, PowerPoint and other advanced office software.
• Knowledge of specialized administrative procedures and regulations particular to area of assignment.
• Ability to work independently and collaborate with team members and leadership to oversee and organize initiatives or projects.
• Skill in oral and written communication.
• Ability to follow-up in a thorough and timely manner relative to all requests and/or unresolved business.
• Skill and accuracy in the control, organization and maintenance of files and records according to various methods.
• Ability to coordinate several tasks at one time and perform well under pressure.
• This position may require traveling to work assignments for which the employee must provide their own adequate means of transportation.

Physical Requirements:

Sedentary Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects.

Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.

VETERAN’S PREFERENCE

When applying for employment with Cook County Government, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days, or during War Time. To take advantage of this preference a Veteran must:

• MEET THE MINIMUM QUALIFICATIONS FOR THE POSITION.
• IDENTIFY THEMSELVES AS A VETERAN ON THEIR EMPLOYMENT APPLICATION BY ANSWERING YES TO THE QUESTION “Are you a military veteran?”
• ATTACH A COPY OF THEIR DD 214, DD 215 or NGB 22 (NOTICE OF SEPARATION) AT TIME OF APPLICATION FILING. IF YOU HAVE MULTIPLE DD 214S, 215S, OR NGB 22S, PLEASE SUBMIT THE ONE WITH THE LATEST DATE. COAST GUARD MUST SUBMIT A CERTIFIED COPY OF THE MILITARY SEPARATION FROM EITHER THE DEPARTMENT OF TRANSPORTATION (BEFORE 911) OR THE DEPARTMENT OF HOMELAND SECURITY (AFTER 911).

The Cook County Department of Veterans Affairs can assist you with obtaining a certified DD214 and having it recorded for you at no charge. Please contact [email protected]

**VETERAN MUST PROVIDE ORIGINAL APPLICABLE DISCHA…