Executive Assistant to CEO

We are seeking an exceptional, highly organized Executive Assistant to provide comprehensive business and personal support to a busy CEO.

This is a remote position; however, the successful candidate must be based in Los Angeles and available to provide in-person support when required.

This is a high-trust, high-access role for someone who is extremely responsive, discreet, resourceful, and comfortable managing both professional and personal priorities. The CEO travels frequently, including internationally, and requires an Executive Assistant who can remain accessible across different time zones when necessary.

The Executive Assistant will be expected to take ownership of the CEO’s day-to-day life, helping ensure that both business and personal matters are organized, anticipated, and handled efficiently.

Responsibilities

Manage a complex and frequently changing business and personal calendar

Coordinate meetings, calls, appointments, and scheduling across multiple time zones

Arrange domestic and international travel, including flights, hotels, transportation, itineraries, and last-minute changes

Maintain detailed travel schedules and ensure the CEO has everything required before and during trips

Monitor and help manage incoming emails, messages, invitations, and requests

Draft emails and correspondence on behalf of the CEO

Coordinate with executives, clients, investors, advisors, employees, vendors, and other external contacts

Prepare meeting materials, agendas, notes, and follow-up items

Track important deadlines, commitments, and action items

Manage personal appointments, including medical, grooming, fitness, reservations, and other personal commitments

Coordinate family calendars, activities, events, birthdays, celebrations, and other important dates

Assist with planning and coordinating family events, dinners, parties, travel, and special occasions

Make restaurant, entertainment, travel, and personal reservations

Coordinate gifts, purchases, deliveries, returns, and personal errands

Liaise with household staff, service providers, vendors, drivers, property teams, and other personal contacts as needed

Help manage invitations, RSVPs, memberships, tickets, and social commitments

Handle personal travel arrangements for the CEO and family when required

Maintain awareness of important personal and family commitments and proactively ensure they are organized

Anticipate both professional and personal needs and resolve issues before they reach the CEO

Handle highly confidential business, financial, family, and personal information with absolute discretion

Provide occasional in-person support in Los Angeles as required

Assist with special projects and ad hoc requests across all aspects of the CEO’s professional and personal life

Availability

This is not a traditional 9-to-5 Executive Assistant position.

The CEO travels extensively, and the Executive Assistant is expected to provide a high level of accessibility and responsiveness, including outside normal business hours when the CEO is traveling.

Candidates should be comfortable with:

Early morning or evening communication when required

International time zones

Last-minute travel or scheduling changes

Being reachable for urgent matters while the CEO is traveling

Periods of particularly high availability surrounding important meetings, transactions, events, or trips

While 24/7 availability is not intended to mean continuous active work, the successful candidate must be comfortable being the CEO’s primary point of support and reachable for genuinely time-sensitive matters during travel.

Ideal Candidate

5+ years of experience supporting a CEO, founder, senior executive, family office principal, UHNW individual, or similarly demanding principal

Must be based in the Los Angeles area

Previous experience handling a combination of executive and personal responsibilities strongly preferred

Exceptional organizational and time-management skills

Extremely responsive and reliable

Excellent written and verbal communication

Strong judgment and ability to prioritize without constant direction

Comfortable working independently in a remote environment

Highly proficient with Google Workspace, Microsoft Office, calendars, travel platforms, and modern productivity tools

Able to handle sensitive and confidential information with complete discretion

Calm and solutions-oriented when plans change unexpectedly

Comfortable communicating with high-lev…