Executive Assistant

We have partnered with a family office that is looking to add an Executive Assistant to their team due to growth. This is a highly visible, trusted role supporting both business and personal affairs across multiple companies, investments, philanthropic initiatives, and family interests.

The ideal candidate understands that no task is too small and thrives in a dynamic environment where every day brings new challenges and opportunities. This is a unique opportunity to become a trusted member of a close-knit team, gain exposure to high-level business operations, and work on a wide variety of projects—from investments and real estate ventures to event planning and family office administration.

Position Summary

The Executive Personal Assistant will serve as a strategic partner and problem solver, helping manage complex business and personal priorities for two executives. Responsibilities will range from executive support and travel coordination to financial administration, vendor management, legal coordination, special projects, and family office support.

Success in this role requires exceptional organization, strong judgment, discretion, adaptability, and the ability to independently solve problems while maintaining clear communication.

Key Responsibilities

• Manage complex calendars, scheduling, and travel arrangements
• Coordinate domestic and international travel logistics
• Plan and execute meetings, events, and special projects
• Process wire transfers and assist with financial administration
• Coordinate with accountants, attorneys, insurance providers, and outside advisors
• Support audit, tax, and entity administration activities
• Assist with contract management and document organization
• Research and engage professional service providers, including legal and recruiting firms
• Oversee insurance renewals and administrative filings
• Coordinate with household staff, vendors, and service providers
• Manage personal and business related projects simultaneously
• Anticipate issues before they arise and proactively implement solutions
• Handle highly confidential information with discretion and professionalism

Required Qualifications

• Fluency in spoken and written Mandarin , including reading proficiency
• 7+ years of Executive Assistant, Executive Personal Assistant, Family Office, or similar experience
• Proven experience supporting senior executives, business owners, ultra high net worth individuals, or family office environments
• Strong project management and organizational skills
• Demonstrated ability to manage multiple priorities in a fast paced environment
• Exceptional written and verbal communication skills
• Strong financial and administrative aptitude
• Ability to work independently and solve problems with minimal direction
• Authorized to work in the United States without sponsorship