Project Manager - Interior Architecture / Design

Bespoke Only is a boutique residential interior design studio based in Brooklyn, specializing in highly considered, layered private homes. Our work is design-led, execution-heavy, and detail-driven. We operate with high standards, direct communication, and a strong sense of accountability.

We are seeking an experienced Project Manager to support and drive the successful execution of complex residential projects from design development through installation and closeout.

This role is best suited for someone who is structured, proactive, and unflappable - a strong operator who brings clarity, follow-through, and momentum to projects and teams.

The Role

The Project Manager is responsible for overseeing schedules, documentation, coordination, and execution across multiple residential projects. This is a client-facing role that requires clear, confident and efficient communication with private clients, contractors, vendors, and internal team members.

In addition to project oversight, this role includes hands-on architectural production responsibilities, including construction documentation coordination and finish sourcing, in close collaboration with the design team and Principal. The PM is expected to be embedded in the project deeply, to ensure projects move forward smoothly, decisions are tracked and executed, and issues are addressed early and decisively.

This role requires ownership, judgment, and the ability to problem solve and manage complexity without constant escalation.

Responsibilities

Project, Process & Production Management

• Own project timelines, task tracking, and deliverables from design development through installation
• Establish and maintain clear project plans, schedules, and milestones
• Proactively identify risks, gaps, or delays and implement solutions before issues escalate
• Maintain clear documentation of decisions, approvals, and next steps
• Ensure internal processes and workflows are followed consistently and accurately

Construction documentation & Oversight

• Coordinate and manage construction document sets in collaboration with the design team
• Create and review architectural drawings, interior drawing sets, and external documentation for alignment with design intent and project scope
• Track revisions, approvals, and construction-related correspondence
• Support construction-phase coordination with contractors and vendors to maintain momentum and clarity

Finish & Material Sourcing

• Support and coordinate the sourcing and specification of finishes and materials, including stone, tile, plumbing fixtures, hardware, and architectural finishes
• Track samples, approvals, pricing, and lead times in collaboration with designers
• Maintain organized finish schedules and sourcing documentation
• Ensure materials are aligned with budget, timeline, and design intent

Client Communication

• Serve as a primary point of contact for private residential clients
• Communicate timelines, updates, and logistics clearly, timely, and professionally
• Manage expectations while maintaining a high-touch, design-forward client experience
• Prepare and document meeting agendas, notes, and action items

Coordination, Procurement & Installation

• Track FF&E orders, lead times, deliveries, and installations
• Oversee logistics, scheduling, and site coordination as required
• Support procurement workflows, advance requests, invoicing, and installation planning
• Lead installations physically, creatively and logistically - oversee logistics, scheduling, and site coordination as required

Documentation & Operations

• Maintain rigorously organized project folders, trackers, and records on internal systems
• Manage budgets and financial tracking, reporting to principal
• Support refinement and documentation of SOPs and workflows to improve studio efficiency

Requirements

• 7+ years of professional experience in interior design project management, architecture, or construction-related roles
• Demonstrated experience managing high-end private residential projects with DOB in New York city
• Highly organized, detail-oriented, and comfortable managing multiple projects simultaneously
• Strong written and verbal communication skills; clear, composed, and client-facing
• Proactive, self-directed, and accountable
• Comfortable operating in a small, high-expectation studio environment
• Calm under pressure; able to manage intensity without emotional …