Senior Project Manager

Building Mechanical Systems Commissioning Coordinator

Greenfield Pharmaceutical Manufacturing Program

Position Details

Location: Lebanon, Indiana

Work Arrangement: Full-time, on-site.

Schedule: 40+ hours per week

Travel: Minimal

Start Date: ASAP

Company: Albers Management & Design Services, LLC (Albers)

Project: Major greenfield pharmaceutical manufacturing program

Reports To: Project Construction Lead

Compensation: Competitive compensation package, commensurate with experience and qualifications.

Benefits: Comprehensive benefits include medical, dental, and vision coverage (company-paid at 80%), 401(k) with up to 3% company match, 15 days PTO, and separate paid sick leave.

Position Overview

Albers is seeking a Mechanical Coordinator to support system turnover and commissioning readiness on a large greenfield pharmaceutical manufacturing project in Lebanon, Indiana. This field-based role maintains accurate, continuously updated tracking of all assigned PV and non-PV system completion across the full project lifecycle, from design and construction through Mechanical Completion, Commissioning and Qualification (C&Q), and handover to Client Operations.

The Coordinator manages the turnover process that transitions systems from construction through C&Q and handover to operations. The role provides a single source of system readiness intelligence to support schedule integration, C&Q sequencing, operational readiness planning, and program governance reporting. All turnover packages and documentation must be accurate, complete, and compliant with project, regulatory, and GMP / GDP requirements.

Key Responsibilities

System Tracking and Reporting:

• Maintain system trackers across design, construction, commissioning, and turnover.
• Validate contractor data for accuracy and alignment with project milestones.
• Identify and escalate data gaps, discrepancies, and delays.
• Produce clear readiness dashboards and milestone reports using Power BI.
• Prepare concise reporting and analytics for governance and leadership forums, aligned to PMO reporting standards.
• Issue structured system status updates aligned with Construction and Project Controls Leads.
• Provide weekly readiness dashboards and milestone summaries, validated before issue.

Schedule and Readiness Integration:

• Support integration of system status into schedule reviews and milestone planning.
• Track system risks, constraints, and dependencies with System Owners.
• Align system turnover priorities with C&Q sequencing and readiness requirements.
• Flag systems nearing C&Q entry with outstanding issues, deviations, or GMP risks.
• Highlight milestone risks and schedule float impacts from system readiness data.
• Update trackers to reflect approved schedule changes.
• Provide weekly readiness data to support CQV planning, startup planning, and sequencing.
• Support readiness meetings and flag systems affecting startup.

Turnover Management:

• Define and manage acceptance criteria for system turnover, including equipment and documentation requirements.
• Review completed turnover packages from contractors and construction management for accuracy, completeness, and GMP / GDP compliance.
• Verify installation records, inspection and test records (ITRs), construction test packs (CTPs), weld records, vendor documentation, and quality dossiers before system acceptance.
• Plan, prioritize, and sequence system turnovers in alignment with project schedules and milestones.
• Maintain turnover tracking tools, documentation registers, and punch-list systems.
• Coordinate and schedule Mechanical Completion (MC) walkdowns and inspections with construction, C&Q, engineering, contractors, and operations based on system readiness.
• Create, track, and manage punch lists, ensuring deficiencies are assigned, monitored, and closed out on time.

Stakeholder Coordination:

• Coordinate with Systems Turnover to prioritize and track system delivery.
• Act as the central coordination point for turnover activities between construction, C&Q, contractors, engineering, and operations.
• Escalate documentation gaps, construction issues, and readiness risks to project stakeholders.
• Provide validated tracker updates, dashboards, and risk escalations to the Construction Lead.
• Documentation and Compliance
• Support implementation of turnover procedures, documentation workflows, and regulatory-compliant docum…