Executive Personal Assistant

Executive Personal Assistant

Location: Nassau County
Employment Type: Part/Full-Time
Reports To: Executive

Position Summary

We are seeking a highly organized, proactive, and trustworthy Executive Personal Assistant to provide comprehensive support to a busy executive. The ideal candidate will be an exceptional multitasker with strong communication skills, excellent judgment, and the ability to manage both business and personal responsibilities with discretion and professionalism.

This role requires someone who can anticipate needs, solve problems independently, and maintain a high level of confidentiality while ensuring the executive’s day-to-day activities run smoothly.

Key Responsibilities

• Arrange and oversee business and personal travel, including flights, hotels, transportation, and itineraries.
• Coordinate meetings, events, and special projects.
• Run personal and business-related errands as needed.
• Liaise with vendors, service providers, household staff, and business contacts.
• Track and manage important deadlines, tasks, and follow-ups.
• Assist with document preparation, expense reporting, and record keeping.
• Handle confidential information with discretion and professionalism.
• Provide general administrative and personal support to maximize the executive’s efficiency and productivity.

Required Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to prioritize competing responsibilities.
• Ability to work independently and exercise sound judgment.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft Office Suite, Outlook, Teams, and other productivity tools.
• Strong problem-solving and multitasking abilities.

Transportation Requirements

• Valid driver’s license with a clean driving record.
• Reliable personal vehicle in excellent condition.
• Willingness and ability to use personal transportation for occasional errands, appointments, and executive support tasks.
• Proof of insurance as required by law.

Preferred Qualifications

• Experience supporting C-level executives, business owners, or high-net-worth individuals.
• Flexibility to accommodate occasional after-hours or weekend needs.
• Experience coordinating travel, events, or household management.
• Associate’s or Bachelor’s degree preferred but not required.

Desired Characteristics

The successful candidate will be:

• Highly organized and detail-oriented.
• Professional, polished, and dependable.
• Resourceful and proactive.
• Strong communicator with excellent interpersonal skills.
• Adaptable and able to thrive in a fast-paced environment.
• Trustworthy and committed to maintaining confidentiality.

Benefits

• Competitive salary
• Paid time off
• Health benefits (if applicable)
• Professional development opportunities
• Dynamic and rewarding work environment

To Apply: Please submit your resume and a brief cover letter describing your relevant experience and why you would be a great fit for this role.

Equal Opportunity Employer: We are committed to creating an inclusive workplace and welcome applicants from all backgrounds.

Pay: From $35,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person