Executive Assistant

Title: Executive Administrative Assistant/Sr. Administrative Assistant/

Location: NEW YORK, NY 10001

Duration: 3 Months Contract

Pay Range: $25 - $30

Job Description

• Prepares, maintains, and updates data, reports, and records required by management utilizing Excel, Word, PowerPoint and Visio.
• Creates presentations, builds and manages budget spreadsheets, and assists with organizational charts/data.
• Assists in the preparation for various team meetings
• Sets appointments, arranges meetings and maintains manager’s calendar
• Performs related clerical and administrative activities such as calendar management, scheduling meetings, maintaining files, and coordinating events for the leadership and their direct reports.
• Serves as the primary partner in managing travel, events, on-site logistics and coordination of meetings for the leadership and supporting teams.
• Leads and manages Expense reporting (via Navan) for leaders and team with high attention to detail, urgency and flawless execution.
• Serves as a daily resource for internal partners, guiding them through questions; maintains an in-depth knowledge of resources within the division and directs parties to those resources as appropriate.
• Prepares, maintains, and updates data, reports, and records required by management utilizing Excel, Word, Outlook, and PowerPoint

Required Skills:

• 5 years’ experience as a corporate executive assistant or in a support role; previous experience working in marketing, retail or for a consumer products company preferred.
• Demonstrates excellent judgment and strong awareness of ramifications when speaking to highly visible partners and vendors internally and externally. Strong-diplomatic skills.
• Excellent writing and composition skills; shows an ability to influence multiple audiences through their written communication.
• Accuracy, strong attention to detail.
• Strong organization skills, multi-tasking high volume work requests and able to re-prioritize on the fly while possessing strong flexibility and adaptability.
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint); experience building presentation decks.