Office Manager/Executive Assistant

This is a direct hire position in Chicago, Illinois.

Start Date: ASAP

Duration Direct Hire Schedule Monday - Friday Full Time Location Fully onsite in Downtown Chicago Compensation $90,000 - $95,000 salary plus comprehensive benefits

Our client in renewable energy seeks an Office Manager/Executive Assistant to support the in-office team, including on-site executives. Responsibilities will include comprehensive administrative and office support, complex calendar management, travel arrangement and vendor coordination, high-volume inbox management, meeting logistics, PowerPoint preparation, day-to-day office operations, and support with new employee onboarding.

RESPONSIBILITIES:

• Provide comprehensive administrative and office support to a team of executives, including the CEO and VP
• Manage complex calendars and scheduling, coordinating meetings across multiple stakeholders
• Arrange travel, anticipating related logistical needs and potential conflicts
• Collect and compare quotes from travel providers, supply vendors, and other service providers, presenting clear pros and cons to support decision-making
• Manage a high-volume email inbox, prioritizing and triaging correspondence on behalf of executives
• Serve as a professional point of contact for key internal and external stakeholders
• Prepare PowerPoint presentations and other materials to support executive communications
• Coordinate logistics and preparation for in-office meetings, including related stakeholder communications
• Oversee day-to-day office operations, including vendor relationships and supply management
• Support onboarding processes for new employees
• Maintain strict discretion in handling confidential personnel records and company information

QUALIFICATIONS :

• Bachelor’s degree preferred
• 5+ years of experience in an executive assistant, office manager, or similar administrative role
• Proven ability to manage multiple priorities in a fast-paced, small-team environment
• Strong proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams
• Travel coordination experience
• Excellent written and verbal communication skills, with the ability to interact professionally with executives and stakeholders
• Highly organized and detail-oriented, with the ability to anticipate needs before they arise
• Comfortable working independently and taking ownership of office operations
• Sound judgment and discretion in handling confidential information
• Prior experience in finance, investment, or a related professional services environment is a plus, but not required

City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.