Executive / Personal Assistant to Business Owner

Eiland Facility Maintenance Solutions is seeking an organized, dependable assistant to work directly with the owner and help manage daily priorities, communication, and administrative follow-through.

This position combines business administrative support with personal scheduling. A key responsibility will be helping the owner establish practical systems for tracking tasks, managing deadlines, and keeping information organized.

Responsibilities:

• Manage the owner’s calendar, appointments, reminders, and meeting preparation.
• Maintain a shared task list and follow up on outstanding items.
• Organize emails and draft professional client and vendor correspondence.
• Track proposal follow-ups, invoice status, and requested documents.
• Coordinate with field supervisors to collect job updates, photos, receipts, and paperwork.
• Keep Jobber records and project files organized.
• Assist with personal appointments and travel arrangements.
• Help develop simple checklists and repeatable administrative routines.

Ideal qualifications:

• Previous experience supporting a business owner or managing administrative workflows.
• Strong organization, communication, discretion, and follow-through.
• Ability to identify missing information, ask clear questions, and suggest practical solutions.
• Comfort using email, calendars, spreadsheets, and business software.
• Experience with Jobber, construction, property management, or maintenance businesses is a plus.

To apply, submit your résumé and answer:

“Describe a time you helped a busy manager or business owner become more organized. What system did you introduce, and how did you keep it working?”

Pay: $3,000.00 per month

Benefits:

• Flexible schedule

Work Location: In person