Executive & Production Assistant

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive & Production Assistant to support daily business operations, executive management, and creative production initiatives. This role combines executive assistant responsibilities with project coordination for photoshoots, content creation, events, and product launches.

The ideal candidate thrives in a fast-paced environment, can juggle multiple priorities, and enjoys both administrative and creative project management responsibilities.

Key Responsibilities

Executive Support

• Coordinate internal and external meetings, calls, and Zoom conferences.
• Screen, prioritize, and respond to emails on behalf of leadership.
• Arrange domestic and international travel, accommodations, and itineraries.
• Prepare meeting agendas, notes, presentations, and reports.
• Track deadlines, follow-ups, and ongoing projects to ensure timely completion.
• Assist with expense reporting, invoice processing, and vendor payments.
• Handle confidential information with professionalism and discretion.
• Maintain project trackers and ensure cross-functional teams stay aligned.
• Assist with trade show planning, brand activations, and special events.

Production & Creative Coordination

• Plan and coordinate product, lifestyle, and campaign photoshoots.
• Manage shoot timelines, shot lists, production schedules, and deliverables.
• Coordinate photographers, videographers, models, influencers, and creative vendors.
• Source props, locations, samples, and production materials.
• Ensure products and marketing assets are prepared and delivered on time.
• Track content creation projects from concept through final delivery.
• Coordinate logistics for product launches, live shopping events, and promotional campaigns.

Qualifications

• 3+ years of Executive Assistant, Operations Assistant, Project Coordinator, or similar experience.
• Strong project management and organizational skills.
• Exceptional attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently and anticipate needs before they arise.
• Comfortable working in a fast-paced entrepreneurial environment.
• Professional, resourceful, and solution-oriented mindset.

What We’re Looking For

You are someone who enjoys being the person that keeps everything running smoothly. You can switch from coordinating a photoshoot, to booking travel, to organizing executive schedules without missing a detail. You take ownership, solve problems proactively, and thrive in a role where no two days look the same.

If you are highly organized, adaptable, and excited about supporting both business operations and creative production, we’d love to hear from you.

Salary Range: $60,000–$70,000 per year, based on experience, skills, and overall fit for the role.