Executive & Personal Operations Assistant

ABOUT THE ROLE

We are a family of entrepreneurs and creatives balancing multiple businesses, entertainment-industry careers, projects, a household, and children.

We’re looking for an exceptionally capable Executive & Personal Operations Assistant who can help keep all of those moving pieces organized and moving forward.

This is a unique role for someone who is bright, grounded, proactive, emotionally aware, and naturally good at getting things done.

We’re not looking for someone who needs a detailed task list every morning. We need someone who can hear, “We need to get this handled,” understand the objective, identify the next steps, ask smart questions when necessary, and move it toward completion.

You don’t have to know everything.

But when you don’t know something, you should know how to figure it out.

WHAT YOU’LL HELP WITH

No two days will look exactly the same. Responsibilities may include:

• Managing calendars, appointments, deadlines, and reminders
• Turning conversations, ideas, and loose ends into actionable tasks
• Tracking projects and following through until they’re actually completed
• Following up with vendors, clients, contractors, and team members
• Creating and improving systems, checklists, and workflows
• Researching products, services, vendors, and solutions
• Making calls, sending emails, and handling administrative follow-up
• Running local errands, pickups, and occasional Los Angeles-area tasks
• Organizing documents, receipts, information, and digital files
• Supporting operations across multiple businesses
• Helping coordinate entertainment, music, production, and creative projects
• Assisting with bookings, events, and schedules
• Helping with customer/client communication when appropriate
• Supporting household and family logistics
• Occasional school pickup, simple meal preparation, or helping entertain/supervise children while assisting the family
• Working comfortably around children and pets
• Identifying problems, missing pieces, or upcoming needs before they become emergencies

Our businesses and projects touch several industries, including music/entertainment, automotive, hospitality/experiences, retail/e-commerce, marketing/branding, events, and family operations.

Experience in any of these areas is a plus. The ability to learn quickly matters even more.

YOU’LL PROBABLY THRIVE HERE IF YOU…

• Do what you say you’re going to do
• Are punctual, dependable, and consistent
• Naturally take initiative instead of waiting to be told every next step
• Are practical, organized, and detail-oriented
• Communicate clearly and proactively
• Have excellent critical-thinking and problem-solving skills
• Work efficiently without sacrificing accuracy
• Understand workflows, priorities, and deadlines
• Can manage several moving pieces without becoming overwhelmed
• Remain calm, resourceful, and useful when something goes wrong
• Are comfortable making reasonable decisions within established boundaries
• Take feedback well and adjust quickly
• Notice details other people overlook
• Understand discretion, privacy, and confidentiality
• Have strong emotional awareness and can read a room
• Have a genuinely positive, solution-oriented attitude
• Are resilient and crisis-confident
• Can work independently without becoming unreachable
• Maintain the same quality, initiative, and urgency after becoming comfortable in the role

We value execution over performance.

You don’t need to constantly tell us what you’re going to accomplish. We’d rather see things quietly and consistently get done.

RESOURCEFULNESS MATTERS

You will encounter things you’ve never done before.

That’s okay.

We’re not looking for someone who already knows every industry, software platform, or process we use.

We’re looking for someone whose natural response to something unfamiliar is:

“I don’t know yet, but I can figure it out.”

Strong research skills, technological confidence, common sense, critical thinking, and the ability to learn new systems quickly will take you far in this position.

REQUIREMENTS

• Valid driver’s license
• Reliable personal vehicle
• Reliable smartphone
• Reliable laptop/computer
• Strong written and verbal communication skills
• Comfortable using email, calendars, shared documents, and digital productivity tools
• Strong organizational and time-management skills
• Ability to manage multiple projects and deadlines
• Availability for approximately 10–40 hours per week, with…