Executive Assistant

Salary: up to $130K base

• Manage complex calendars for multiple senior leaders, coordinating meetings with internal and external contacts across different time zones.
• Create and update PowerPoint presentations, including formatting charts, graphs, images, and other visual content.
• Review documents and presentations for accuracy, consistency, formatting, and overall quality.
• Prepare and maintain detailed Excel spreadsheets and Word documents using advanced Microsoft Office skills.
• Coordinate detailed travel arrangements and itineraries, ensuring executive travel information and documentation remain current.
• Prioritize competing requests and deadlines while managing multiple projects and administrative responsibilities.
• Anticipate leadership needs by understanding business priorities and coordinating with the appropriate people and resources.
• Work independently, exercise good judgment, and manage responsibilities with minimal supervision.
• Respond to requests promptly, accurately, and professionally.
• Organize emails and files, prepare materials for internal and external meetings, and assist with meeting notes and documentation.
• Handle general administrative responsibilities, including copying, mailing, document preparation, invoice processing, and related tasks.
• Provide administrative coverage and support to other teams as needed.
• Apply sound business judgment and follow appropriate internal processes when handling administrative and executive support responsibilities.