Part-Time Admin & Operations Assistant

Overview

We are looking for a reliable, organised and proactive Part-Time Admin & Operations Assistant to support the day-to-day running of a growing London based shipping business.

This is a varied role covering general administration, operational support, finance/admin coordination and some occasional support to the Managing Director. It would suit someone who is detail-focused, comfortable working independently and enjoys being part of a small entrepreneurial business where things move quickly.

Responsibilities

• General office administration and organisation
• Supporting live shipping files and keeping internal records up to date
• Maintaining an overview of live vessels, ongoing fixtures and operational matters
• Assisting with invoicing, expenses, cashflow tracking and general finance administration
• Liaising with accountants, building management and other external stakeholders
• Maintaining filing systems, databases and internal records
• Assisting with correspondence, documents and general office organisation
• Supporting the Managing Director with occasional diary, travel and personal administration
• Helping improve and streamline internal processes
• Picking up ad hoc administrative and operational tasks as required

Experience and skills

• Previous experience in administration, operations, office management or a similar role
• Strong organisation and attention to detail
• Comfortable working independently and taking ownership of tasks
• Good written and verbal communication
• Confident using Microsoft Office, particularly Outlook, Word and Excel
• Comfortable dealing with numbers, invoices and basic finance administration
• Able to prioritise multiple tasks and work in a fast-moving environment

Experience in shipping, logistics, commodities, financial services or another professional-services environment would be useful, but is not essential.

Hours and location

Approximately 14–16 hours per week, across 2 days, office-based near London Bridge.

Pay

£18–£22 per hour, depending on experience.

Pay: £18.00-£22.00 per hour

Expected hours: 14.0 – 16.0 per week

Ability to commute/relocate:

• London SE1 1RQ: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you comfortable assisting with invoices, expenses, cashflow tracking and general finance administration?

Experience:

• administrative, operations or office management: 2 years (preferred)

Work Location: In person