Junior Admin Assistant

Location: London
Contract: 12-Month Fixed-Term Contract
Salary: £21,000 per annum
Working Hours: Monday to Friday, 09:00–15:00

About the Role

Boogertman + Partners UK Limited is looking for an organised, proactive and professional Junior Administration Assistant to join our London office on a 12-month fixed-term contract.

This is a varied role providing administrative and office support to our Directors and wider team, while also assisting with tender opportunities, document coordination, travel arrangements and general office administration.

The successful candidate will be highly organised, detail-oriented and comfortable managing multiple priorities in a professional environment.

Key Responsibilities

• Provide frontline reception and general office support.
• Provide administrative support to Directors.
• Assist with the day-to-day running of the London office.
• Check relevant tender bulletins daily for new opportunities.
• Track new business opportunities, tenders and submissions.
• Coordinate with third parties and consultants involved in tender submissions.
• Complete tender forms and compile the required supporting documentation.
• Coordinate and compile final tender submission packs.
• Maintain accurate filing, archiving and record-keeping systems.
• Assist with travel bookings, visa applications and passport applications.
• Provide administrative assistance to the South African and UK Finance teams.
• Support general office administration and housekeeping requirements.
• Assist with office maintenance, organisation and tidiness.
• Support procurement and other administrative requirements necessary for the smooth running of the office.
• Assist with maintaining a safe, professional and productive working environment.
• Follow through on routine administrative tasks and assist Directors with their day-to-day activities.
• Help enhance the overall working environment and administrative efficiency of the office.

Skills and Experience

The ideal candidate will have:

• Approximately 2–3 years’ relevant administration experience preferred
• A qualification in Office Administration or a related field would be advantageous.
• Previous experience or knowledge of the architectural or professional services environment would be beneficial.
• A good understanding of tendering processes.
• The ability to read, interpret and summarise tender documentation.
• Strong coordination and multitasking skills.
• Advanced proficiency in Microsoft Word and Excel.
• Excellent written and verbal communication skills.
• Strong record-keeping and document management skills.
• Excellent attention to detail.
• Strong organisational and time-management skills.
• The ability to plan and prioritise work to ensure deadlines and commitments are met.
• The ability to work independently as well as collaboratively within a team.
• The confidence and experience to resolve routine problems and make decisions when required.

Personal Attributes

We are looking for someone who is:

• Professional and discreet.
• Calm under pressure.
• Flexible and adaptable.
• Self-motivated.
• Highly organised.
• Proactive and dependable.
• Service-oriented, with a commitment to delivering high-quality administrative and client support.
• Positive in their approach and committed to contributing to the success of the team and company.

Working Arrangements

The normal working hours for this role are 09:00 to 15:00, Monday to Friday.

As the daily working hours do not exceed six hours, there is no statutory entitlement to a rest break. However, the Company may allow a 30-minute unpaid break, subject to operational requirements. Where such a break is taken, the finishing time will be extended to 15:30 to maintain the required working hours.

If you are an organised and enthusiastic administrator who enjoys working in a varied role and supporting a busy professional team, we would love to hear from you.

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Pay: £20,000.00-£21,000.00 per year

Work Location: In person