Executive Assistant - Investment Banking (London)

Greenhill: an overview Greenhill & Co. is a leading independent investment bank focused on providing financial advice on significant mergers, acquisitions, restructurings, financings, liquidity solutions and capital raisings to corporations, partnerships, institutions and governments. Greenhill operates globally from offices in New York, London, Frankfurt, Madrid, Stockholm, Sydney, Toronto, Chicago, Hong Kong, Houston, Los Angeles, Melbourne, Paris, San Francisco, Singapore.

In November 2023, Greenhill was acquired by Mizuho Financial Group.

Job Description Our Executive Assistants provide administrative support to a team of 3-4 senior Bankers across Managing Directors, Directors and Vice Presidents plus support to their junior teams and may work across a variety of sectors. A busy role that requires a calm, professional and precise individual who enjoys taking ownership of their role. This person will be the gatekeeper for their team and must demonstrate good judgement, discretion and proactivity. The person must also show a willingness to contribute to the wider firm and be keen to support ad-hoc initiatives or implementation of new procedures or policies.

Hours: Office hours are 9am – 5.30pm, Monday – Friday but some flexibility will be required.

Holiday: 25 days per annum, plus Bank Holidays

Salary: £58,000 pa

Discretionary annual bonus, 12% pension contribution and attractive benefits package, including private medical care.

The Executive Assistant Will Be Primarily Responsible For

• Extensive and often complex diary management (using Outlook)
• Extensive UK and overseas travel and meeting arrangements, frequently last minute and occasionally complex
• Processing of business expenses using Concur
• Adhering to all applicable internal policies and processes
• Professional telephone service – answering, message-taking, hosting conference calls VC’s and cover
• Correspondence, photocopying, filing and ad hoc administrative tasks
• Ad-hoc management of bankers’ contacts
• Dealing with confidential documentation and correspondence.
• Producing and updating documents in Office applications (PowerPoint, Excel and Word)
• Developing relationships with peers at client firms, and other internal EA’s
• Various ad-hoc duties and personal requests/support for the Seniors
• Supporting with occasional internal cover for other Executive Assistants

Knowledge & Experience

• Considerable proven experience supporting busy executives at this level, ideally but not essentially within financial services;
• Experience managing diaries and itineraries for multiple team members who regularly travel;
• Proficient with Microsoft applications.

Essential Skills The successful candidate will:

• Have meticulous organisational skills and strong attention to detail;
• Be able to prioritise effectively and produce work that is accurate, under pressure;
• Be capable of problem solving and reacting efficiently and effectively to a range of different needs, sometimes at speed;
• Be a confident communicator with a polite and professional manner;
• Have a positive attitude and consider themselves a team player;
• Have the ability to handle highly confidential and private information;
• Possess and maintain a diplomatic and professional approach to work and colleagues

Job Description Subject To Change Upon Manager’s Discretion Greenhill & Co., Inc., part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments globally. It acts on behalf of clients throughout the world from its offices in the Americas, EMEA, and APAC.