Confidential Executive Assistant (Legal) - Excluded

Confidential Executive Assistant (Legal) - Excluded

POSITION DETAILS

The CUNY School of Medicine (CUNY SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master’s Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school’s mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York’s medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body.

The Confidential Executive Assistant serves as a key administrative and professional support resource to the Chief Campus Counsel & Labor Designee and the Office of Legal Counsel. The position operates in a highly confidential and professional environment and supports the effective administration of legal office functions, requiring discretion, initiative, sound judgment, strong organizational skills, and the ability to work independently with sensitive information and matters involving the SoM.

Reporting directly to the Chief Campus Counsel & Labor Designee of the Legal department, the Confidential Executive Assistant’s duties include but are not limited to the following responsibilities:

• Provides high-level, confidential administrative, operational, and legal support to the Chief Campus Counsel & Labor Designee; exercises independent judgment in managing priorities, sensitive matters, deadlines, correspondence, and day-to-day operations of the Office of Legal Counsel.
• Manages the complex and frequently changing calendar; schedules and coordinates internal and external meetings, resolves scheduling conflicts, organizes meeting logistics, and communicates competing priorities and potential solutions.
• Assists with the coordination and administration of legal matters, including litigation, arbitrations, hearings, investigations, subpoenas, disciplinary matters, human rights complaints, contracts, affiliation agreements, and other legal proceedings; monitors deadlines, maintains status information, and provides timely updates to legal counsel.
• Conducts research on legal, regulatory, policy, labor, and institutional matters at the direction of the Chief Campus Counsel & Labor Designee; researches CUNY policies, collective bargaining agreements, statues, regulations, and other authoritative sources and prepares and prepares summaries and reports for attorney review.
• Assists with Freedom of Information Law (FOIL) requests by gathering, reviewing, analyzing, organizing, and maintaining responsive records; identifies records requiring Attorney review for redaction or disclosure and assists in ensuring responses are processed within applicable deadlines and confidentiality requirements.
• Assists with legal matter intake, including initial screening of matters involving discrimination, harassment, sex-based misconduct, employee and student concerns, and other matters referred to the Office of Legal Counsel; prepares interview and intake summaries and ensures relevant information is accurately documented and communicate to appropriate legal personnel.
• Drafts, proofreads, and finalizes confidential correspondence, memoranda, reports, presentations, agendas, minutes, and other materials; compiles legal and administrative data and prepares periodic statistical and narrative reports.
• Develops and maintains secure electronic and paper filing systems for confidential legal records, including litigation, investigation, contract, subpoena, disciplinary, and other legal matter files; ensures records are accurately organized, securely maintained, and accessible to authorized personnel.
• Serves as a liaison between the Office of Legal Counsel and University administrators, faculty, staff, students, external parties, and other University offices; responds to inquiries, coordinates communications, and exe…