Executive Assistant

Overview:

Keysight is at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~16,800 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn more about what we do.

Our award-winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions. We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

Responsibilities:

Global Services is growing Keysight’s services business by helping customers manage test instruments across their lifecycles - calibration, repair, technology refresh, asset management, consulting, training, and product purchase alternatives.

Job Overview

You will be the “go-to” person for the administration of executive operations, including executive support and business management systems. A successful candidate may be an experienced EA eager to use their project management skills to expand the scope of their contributions, or might come from a communications or other specialized background with superb organizational and critical thinking skills, aiming to broaden their contributions. This is an on-site position located in Santa Rosa, CA.

If you thrive in an innovative, fast-paced, and growing organization, and you want to increase your impact, this may be a terrific role for you. This position offers considerable potential for expanding skill and career growth.

A major theme of this role is the use of AI - including advanced, agentic AI capabilities to radically improve productivity across the executive office and the administrative function. The successful candidate will actively use, evolve, and help normalize AI‑enabled ways of working as part of everyday execution.

Responsibilities

Executive Assistant & Executive Office Support

• Provide direct, high‑confidence executive assistance to the President of Global Services.
• • Complex calendar management and meeting coordination
  • Domestic and international travel planning
  • Preparation and organization of executive‑level materials
  • Expense tracking, purchase requisitions, and approvals
• Partner closely with the Global Services senior staff to support the operating rhythm of the executive office, ensuring meetings, reviews, and commitments are well‑prepared and well‑followed‑up.
• Serve as a central point of coordination for the President of Global Services’ interactions with senior leaders, teams, and external stakeholders.

AI‑Enabled Productivity & Administrative Modernization

• Actively leverage AI tools (e.g., Microsoft Copilot, approved GenAI tools, and emerging agentic AI capabilities) to:
• • Reduce friction and manual overhead in calendar management, communications, document preparation, and follow‑ups
  • Improve speed, quality, and consistency of executive‑office execution
• Help experiment with, refine, and operationalize AI‑driven admin workflows, templates, and practices that can scale beyond the executive office.
• Serve as a role model and pragmatic advocate for modern, AI‑enabled ways of working across the Labs administrative community and staff - focused on outcomes and productivity, not hype.

Administrative Operations & Efficiency

• Maintain accurate org charts
• Support smooth logistics for leadership meetings, reviews, and large forums (e.g., town halls), including MS Teams setup and coordination.
• Perform confidential administrative duties with discretion and professionalism.
• Identify opportunities to standardize and streamline administrative processes, templates, and workflows - using both traditional process improvement and AI‑enabled approaches.

Administrative Team Collaboration (Scope‑Appropriate)

• Collaborate with other administrative professionals across the organization to coordinate coverage, events, and best practices.
• Support administrative alignment and adjustments as executive needs, organizational priorities, or support models evolve.

Essential Capabilities

• Able to understand the bigger picture company goals and the executive responsibilities that drive executive support needs.
• A strong sense of ownership, initiative, and drive for excellence in areas of responsibility.
• The hi…