Executive Assistant to the CEO

Executive Assistant & Digital Marketing Coordinator

Position: Executive Assistant & Digital Marketing Coordinator
Reports To: Chief Executive Officer
Employment Type: Full-Time

Position Overview

We are seeking a highly polished, organized, creative, and proactive Executive Assistant & Digital Marketing Coordinator to work closely with the CEO and support the company’s day-to-day operations, marketing initiatives, events, and executive needs.

This is a multifaceted, high-trust position that combines executive support, digital marketing, social media management, content creation, event planning, and administrative coordination.

The ideal candidate is someone who can move seamlessly between managing the CEO’s calendar, creating engaging social media content, coordinating a high-end professional event, and handling last-minute logistical needs. This person must be comfortable working independently, managing multiple priorities, and representing the CEO and company in a polished and professional manner.

Digital marketing, social media, content creation, and event coordination will represent a significant portion of this role.

Key Responsibilities

Digital Marketing & Social Media

• Develop, create, and publish engaging content across the company’s social media platforms.
• Manage the company’s day-to-day social media presence and content calendar.
• Create written, visual, and video content for social media, websites, newsletters, and other digital channels.
• Photograph and/or capture video content at company events, meetings, and other appropriate occasions.
• Edit and format content for various social media platforms.
• Develop creative concepts, captions, graphics, and other marketing materials.
• Schedule and publish content while maintaining consistent branding and messaging.
• Monitor social media engagement and identify opportunities to increase visibility and audience engagement.
• Research current social media trends, formats, and best practices.
• Assist with developing and executing digital marketing campaigns.
• Maintain an organized library of photos, videos, graphics, and marketing materials.
• Collaborate with leadership to develop content that reflects the company’s brand, culture, accomplishments, and initiatives.
• Assist with website updates and other digital communications as needed.
• Track basic social media and marketing performance metrics and provide recommendations for improvement.

Event Planning & Coordination

• Plan, coordinate, and execute company events, conferences, meetings, dinners, and other special events.
• Research and book event venues, private spaces, conference facilities, hotels, ballrooms, and other locations.
• Coordinate all logistical aspects of events from initial planning through completion.
• Communicate and negotiate with venues, vendors, caterers, entertainment providers, AV companies, and other service providers.
• Review proposals, negotiate pricing, and ensure services remain within established budgets.
• Coordinate menu selection, food and beverage arrangements, dietary requirements, and catering logistics.
• Coordinate audio/visual requirements, including microphones, presentations, screens, lighting, sound, staging, and technical support.
• Manage event timelines, schedules, vendor communications, and day-of logistics.
• Coordinate registration, guest lists, seating arrangements, signage, materials, and event supplies.
• Assist with décor, branding, promotional materials, and overall event presentation.
• Conduct venue walkthroughs and coordinate setup and breakdown.
• Serve as the primary point of contact for vendors and event partners when appropriate.
• Troubleshoot issues and manage unexpected changes calmly and professionally.
• Ensure events are executed at a high professional and aesthetic standard.

Executive & Calendar Management

• Manage and maintain the CEO’s daily calendar, including professional meetings, appointments, travel time, events, and personal commitments.
• Coordinate and schedule meetings, conference calls, appointments, dinners, and other commitments.
• Proactively identify scheduling conflicts and recommend solutions.
• Confirm appointments and manage changes or cancellations.
• Help prioritize the CEO’s time and ensure the schedule runs efficiently.
• Prepare the CEO for meetings, events, and upcoming commitments.
• Track important deadlines, follow-ups, events, and personal commitments.

Administr…