Executive Assistant

Overview

We are seeking a dynamic and highly organized Executive Assistant to join our team and support the divisional President with a wide range of administrative and operational tasks. This role is vital in ensuring smooth office operations, effective communication, and efficient management of schedules and projects. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to contribute to a professional environment that values productivity and excellence.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments for executives
• Handle incoming calls using multi-line phone systems with professionalism and courtesy
• Prepare, proofread, and organize correspondence, reports, and presentations using Microsoft Office Suite and productivity software
• Maintain accurate records through data entry, spreadsheets, and filing systems
• Assist with office management duties including supply inventory, equipment maintenance, and front desk operations
• Support client communication efforts by providing exceptional customer service and support via phone or email
• Organize travel arrangements, prepare itineraries, and ensure all logistical details are handled efficiently

Requirements

• Proven experience as an executive assistant or in a similar administrative role
• Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with spreadsheets and data entry
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Exceptional phone etiquette and customer service skills for front desk and client interactions
• Technical proficiency in office equipment such as multi-line phone systems, printers, and scanners
• Previous experience supporting executives
• Ability to manage time efficiently while handling multiple responsibilities simultaneously.
• Join us to be part of a vibrant team where your organizational talent and proactive approach will make a meaningful impact every day!

Pay: $90,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person