Executive Assistant

Build a Career With a Growing South Bay Real Estate Business

South Bay Smith is looking for an exceptionally organized, proactive, and dependable Executive Assistant to work closely with Alex Smith and become an important part of our family-owned residential real estate sales and property management business.

Our business is built on long-term relationships, deep local knowledge, thoughtful strategy, integrity, and treating clients like family. The South Bay is our home, not just our market, and as we grow, we’re committed to preserving the personal service and genuine relationships that have built our reputation.

This is a hands-on role for someone who wants responsibility, not simply a list of tasks to complete. You’ll become an organizational backbone of the business - keeping priorities moving, supporting clients, bringing consistency and follow-through to a fast-moving workday, and gradually taking ownership of increasingly important areas of the company.

As our Executive Assistant & Client Experience Coordinator, you’ll also help make sure every client feels informed, cared for, and confidently guided through what comes next.

If you’re the person who naturally brings order to a busy environment, remembers the details, follows through, and takes satisfaction in making things easier for both clients and the people around you, you may be exactly who we’re looking for.

What You’ll Do

Executive Support & Organization

• Manage Alex’s calendar, scheduling, priorities, reminders, email organization, and follow-up. Keep deadlines, commitments, and next steps visible and moving forward.
• Anticipate what needs attention, resolve loose ends, and create structure around a busy workday that moves between clients, properties, negotiations, meetings, and new opportunities.
• Help protect Alex’s time so he can focus on clients, relationships, negotiations, pricing strategy, and business development.
• Maintain organized systems and improve recurring processes so important information and commitments don’t depend on memory alone.

Client Experience & Real Estate Support

Provide warm, professional, responsive support to clients throughout the sales and property management experience.

Coordinate appointments, meetings, showings, inspections, vendors, and other real estate activities.

Assist with transaction administration, documentation, signatures, deadlines, and follow-up.

Help clients understand what comes next and ensure communication is timely and thoughtful.

Help create a calm, organized client experience even when things become complicated or fast-moving.

Marketing, Client Engagement & Community

Assist with mailings, community activities, marketing projects, and relationship-building initiatives.

Create polished, dynamic social media and digital content that reflects the South Bay Smith brand, captures attention, and stops the scroll.

Turn property photos, video, local knowledge, client stories, and ideas into compelling finished content efficiently, using good judgment about where time and effort will have the greatest impact.

Support email marketing, print materials, presentations, and other marketing initiatives.

Bring creative ideas for staying connected with past clients, reaching new clients, and strengthening our presence in the community.

Who We’re Looking For

• The right person doesn’t need to know everything about real estate on day one. What matters most is how you work. You’ll be a strong fit if you naturally keep track of details others miss, enjoy bringing order to a busy environment, and take satisfaction in making sure things actually get done.
• Are exceptionally organized, detail-oriented, reliable, and able to follow through without repeated reminders.
• Think ahead, take initiative, and know when to handle something yourself, when to follow up, and when to bring something to Alex’s attention - while respectfully helping keep priorities on track.
• Are resourceful and self-directed - you can take a rough idea or desired outcome, figure out what’s needed, and move it toward a polished finished product without step-by-step direction.
• Can quickly prioritize competing demands based on deadlines, client impact, and importance while staying calm and organized.
• Communicate early, close the loop, and bring solutions whenever possible - including facts, options, and a recommendation when Alex’s judgment is needed.
• Are an excellent written and verbal communicator w…