Administrative Assistant - Nonprofit

Administrative Assistant

Job Description

TITLE: Administrative Assistant

WAGE: $25.00 - $28.00 per hour

TIME COMMITMENT: 20 Hours Per Week

BENEFITS: Paid Sick Time, 401K with Company Matching

CLASSIFICATION: Non-Exempt

LOCATION: Office located near Pico Blvd. & Fairfax Avenue in Los Angeles

About Food on Foot:

Established in 1996, the mission of Food on Foot is to assist our unhoused and low-income neighbors in Los Angeles with nutritious meals, clothing, and fresh start through life-skills training, full-time employment, and permanent housing. This mission is achieved through a weekly food, clothing, and supplies event that serves between 300-400 people in the Hollywood area. Food on Foot provides programming that links employable people with jobs, followed by temporarily subsidized housing, then alumni services. Food on Foot is a volunteer-centric organization with community members involved in every aspect of service delivery.

Job Summary:

The Administrative Assistant serves as the operational backbone to the Directors of the organization. This role is responsible for maintaining fundraising systems, supporting grant administration, and ensuring that the behind-the-scenes work of the organization runs smoothly and consistently.

You will work with the Executive Director, Director of Marketing & Fund Development Systems, and the Director of Business Systems. You will report to the Director of Marketing & Fund Development Systems. The schedule will be Tuesday, Thursday, and Friday in the office with Monday and Wednesday as work from home with some flexibility to be discussed during the interview process.

Essential Duties and Responsibilities:

CRM & Data Management:

• Maintain donor records and ensure the accuracy, completeness, and integrity of donor data in Salesforce.
• Record and maintain gifts, pledges, donor activity, and fundraising transactions within Salesforce.
• Support ongoing process improvements, automation initiatives, and system optimization efforts.

Office Operations:

• Maintain office supply inventories.
• Coordinate copier service requests and office equipment needs.
• Support office organization and supply systems.

Grant & Fundraising Administration:

• Coordinate collection of information, documentation, and supporting materials for grant proposals and reports.
• Assist with donor retention mailings weekly and monthly.
• Print and mail letters as needed.
• Internet research
• Assist with special projects and organizational initiatives that strengthen development operations.

Qualifications:

• High school diploma or equivalent required; associate degree or higher preferred.
• Experience: 1–3+ years of clerical or administrative office experience, ideally within a nonprofit environment.
• Tech Skills: Strong proficiency in Microsoft Office Suite and basic database or CRM navigation. Salesforce and/or GoFundMe Pro experience is a plus.
• Soft Skills: Strong written and verbal communication, high attention to detail, and a proactive approach to problem-solving.
• Strong organizational and time-management skills.

Requirements:

• Legal authorization to work in the U.S.
• Valid CA driver’s license and reliable transportation with valid insurance for occasional off-site errands or local events.
• This position typically spends time sitting for long periods, repetitive hand movements for typing, and occasionally lifting objects like files or office supplies (50 lb. maximum).

Pay: $25.00 - $28.00 per hour

Expected hours: 20.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: Hybrid remote in Los Angeles, CA 90019