Executive Assistant, Human Resources

Executive Assistant, Human Resources at Coachella Valley Unified School District

Application Deadline

6/12/2026 4:30 PM Pacific

Date Posted

6/4/2026

Contact

Lorena Gamez

760-848-1091

Number of Openings

1

Salary

Pay dependent on experience

Add’l Salary Info

Confidential/Management Salary Schedule: Step 16 (A-F) $6,314 - $8,045 Monthly

Length of Work Year

12 months/ 8 hours

Employment Type

Full Time

Location

Human Resources Department

About The Employer Coachella Valley Unified School District covers more than 1,200 square miles of mostly rural desert terrain, serving the communities of Coachella, Thermal, Mecca, Oasis, Indio, and the Salton Sea. The district currently operates fifteen elementary schools, three middle schools, three comprehensive high schools, one continuation high school, and one adult school. Coachella Valley Unified School District has a growing reputation for innovative programs and outstanding staff. Coachella Valley Unified School District has a large Latino and English Learner population that has made tremendous improvements in student achievement in the past few years. We are proud of the accomplishments of our students, teachers, staff, parents and the community that has made that achievement possible. Our district faces some very tough challenges in educating the children of the Coachella Valley. We remain convinced that we can and will continue to improve our educational outcomes so that more of our students go on to college and become respected and respectful members of our diverse global society. Education is the ticket to the future and we are working diligently to make sure that we provide students with opportunities to excel and to prosper.

Job Summary Job Summary

• General Description of Position Goals Under direction and supervision of the Assistant Superintendent, the Executive Assistant performs highly complex and specialized secretarial and clerical functions, organizes and coordinates the staff activities of the division office. The Executive Assistant serves as a personal secretarial assistant to the Assistant Superintendent, assuming responsibility for administrative and clerical detail.

Requirements / Qualifications

• Examples of Duties: 1. Provides highly complex and responsible services as secretary to the Assistant Superintendent performing a wide variety of duties having District-wide impact. 2. Attends to administrative details or special matters as assigned by the administrator. 3. Works with District departments and school sites in coordinating assigned events and activities. 4. Prepares agenda items, confidential closed session items and other related material for the Board of Education meetings. 5. Prepares with the use of current office equipment (computers, typewriters, Xerox copiers, etc.) correspondence, memoranda, reports, meeting minutes and other material as assigned. 6. Provides the services of a receptionist receiving telephone calls and visitors for the administrator. 7. Obtains, interprets, and gives out information to various parties concerning office procedures, functions and policies. 8. Schedule appointments, arrange group meetings, attend assigned meetings, and prepare minutes as required by the administrator. 9. Transmits confidential or sensitive information as directed by Assistant Superintendent. 10. Composes difficult correspondence accurately and independently on a variety of matters. 11. Compiles and types various reports and statistical data as required. 12. Establishes and maintains confidential and complex files as required. 13. Participate in District Negotiations. 14. Receives, sorts, reads, routes and responds to mail, email as required. 15. Orders and issues supplies and equipment. 16. Makes travel arrangements as assigned. 17. Assists in budget planning and expenditure control. 18. Receives and assists employees, parents and community members with complaints and requests for information, referring calls to other staff members when appropriate. *For a complete list of duties, refer to the full job description.
• Job Requirements/Qualifications 1. Education: High school diploma or equivalent, supplemented by coursework or training in business office management organization and supervision, and related technical skill areas. 2. Experience: Four (4) years of responsible executive or administrat…