Executive Assistant

I’m hiring an Executive Assistant.

This isn’t an admin role — it’s the closest thing to working as my second brain.

I’m Vince, co-founder and CMO of 9 Figure Marketing Company. I’m looking for someone senior and experienced to own both business operations and personal/lifestyle for me, end-to-end.

The role exists to reclaim 35-50 hours of my week currently spent on coordination, logistics, and admin — time that should be going into strategy and high-leverage work.

THE BASICS

• Full-time, remote
• EST/GMT business hours availability
• Premium tooling provided

WHAT YOU’LL OWN

• Inbox ownership — replying as me to 70-80% of correspondence
• Calendar architecture across multiple time zones
• Travel end-to-end: flights, hotels, itineraries, concierge
• Vendor and contractor coordination
• Personal life: restaurants, gifts, household admin, online shopping
• Health, fitness, and recovery appointment coordination
• Same-day research briefs on anything I need

REQUIRED EXPERIENCE

• 4+ years as an EA supporting a founder, CEO, or senior executive — non-negotiable
• Hybrid business + personal scope strongly preferred
• Track record of inbox ownership and writing on behalf of a principal
• Comfort with discretion at a serious level

REQUIRED TRAITS

• Anticipation — you fix problems before I notice them
• Resourcefulness — you solve things without making me your first stop
• Communication fit — fast, precise, in my voice when needed
• Project adaptability — “that’s not my job” isn’t in your vocabulary
• Tech fluency — Slack, Notion, Superhuman, modern AI tools

HOW TO APPLY Send a Loom video (max 7 minutes) answering:

1. Brief intro — current role, location, why this role
2. A problem you anticipated and resolved before your principal noticed
3. The most complex travel itinerary you’ve built end-to-end
4. A judgment call you made on your principal’s behalf without being able to ask
5. The tools and systems you use to stay on top of an executive’s life
6. The hardest part of working for a founder, in your experience

Plus: CV and references from 2 prior executives you’ve supported.

Apply: [email protected] or Telegram @vincewang7

• Applications without a Loom will not be reviewed.