Executive Assistant / Administrative Coordinator

Executive Assistant / Administrative Coordinator

Long Island Sports Cars – Roslyn, NY
Full-Time | In-Person

Long Island Sports Cars, representing Aston Martin and McLaren, is seeking a polished, highly organized Executive Assistant to provide direct administrative and operational support to senior management.

The ideal candidate is an experienced professional who communicates confidently by phone and email, manages changing priorities with ease, and maintains exceptional attention to detail. This position also includes light bookkeeping and coordination of vehicle delivery and service logistics.

Key Responsibilities

• Manage an active and evolving executive calendar, including appointments, meetings, travel, and reminders
• Answer and direct telephone calls in a polished, professional manner
• Draft, proofread, and organize emails, letters, reports, and other correspondence
• Coordinate vehicle delivery and pickup logistics with clients, drivers, sales, and service departments
• Monitor service schedules and timelines, provide updates, and help ensure commitments are met
• Perform light bookkeeping, including invoice review, expense tracking, basic account reconciliation, and recordkeeping
• Organize meetings, travel arrangements, reservations, and special events
• Maintain accurate files, records, contact lists, and follow-up items
• Communicate professionally with clients, vendors, manufacturers, and internal team members
• Anticipate needs, identify scheduling conflicts, and proactively address time-sensitive matters
• Handle confidential business and client information with discretion
• Assist with additional administrative and operational projects as needed

Qualifications

• Multiple years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or in a similar professional role
• Exceptional organizational and time-management skills
• Strong attention to detail and commitment to accuracy
• Professional appearance, demeanor, and communication style
• Excellent telephone etiquette and interpersonal skills
• Ability to manage changing priorities and a fast-paced calendar
• Working knowledge of basic bookkeeping and accounting procedures
• Proficiency with Microsoft Outlook, Word, Excel, and related office applications
• Strong written communication and proofreading skills
• Ability to work independently, exercise sound judgment, and follow through on responsibilities
• Experience in an automotive dealership, luxury retail, hospitality, or another high-touch client environment is preferred but not required

The Right Candidate

The right person for this role is poised, dependable, resourceful, and comfortable interacting with discerning clients and senior executives. You should enjoy creating order, keeping people informed, and ensuring that important details do not fall through the cracks.

This is an in-person position at our Roslyn, New York dealership. Compensation will be commensurate with experience.

To apply, please submit your résumé and a brief introduction describing your relevant experience.

Pay: $25.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person