Executive Assistant to the President

G2 Marketing & Events is seeking a highly organized, proactive and confident Executive Assistant to directly support the President and Founder. This is not a traditional administrative assistant position. The role combines executive support, operational coordination, company-wide follow-through and business development support. A primary responsibility of this position is to monitor, verify, enforce and escalate established company processes, deadlines and accountability standards on behalf of the President. The individual will also help create more external-facing opportunities for the President by supporting prospect outreach, calls, meeting coordination, industry research, networking and speaking opportunities.

Executive & Calendar Support

• Coordinate scheduling, meeting logistics and follow-up.
• Maintain the company travel and office calendar.
• Coordinate travel arrangements and supporting documentation for employees and contractors
• Help ensure the President’s time is increasingly focused on growth, relationships and strategic leadership rather than routine administration.

Credit Card, Travel & Expense Administration

• Manage monthly corporate credit card reconciliation and supporting documentation based on the current G2 process.
• Coordinate T&E expense reporting and receipt collection.
• Monitor outstanding expense documentation and follow up directly with employees.
• Verify required documentation has been submitted accurately and on time.
• Maintain organized records for billing/accounting purposes.
• Escalate recurring or unresolved compliance issues.

Sales, Outreach & Proposal Support

• Help schedule introductory calls, prospect meetings and follow-up conversations.
• Maintain an organized prospect and relationship follow-up list.
• Assist with preparation, formatting and coordination of sales proposals and presentations.
• Follow up after meetings to coordinate next steps, additional calls, proposals or requested information.

Industry Associations, Networking & Speaking Opportunities

• Research industry-specific associations, trade organizations, membership groups and business organizations aligned with G2’s current and target clients.
• Identify conferences, networking events, executive forums and industry gatherings that may create meaningful business relationships.
• Maintain a tracker of speaking opportunities, contacts, submission requirements, deadlines and event dates.
• Assist with speaker applications, executive bios, session descriptions and required materials.

Microsoft Planner & Team Accountability

• Monitor Planner for required project and priority updates.
• Verify employees are maintaining assigned updates, deadlines and required information.
• Follow up directly with employees when updates or deliverables are missing or overdue.
• Enforce established update requirements and company processes on behalf of leadership.
• Escalate overdue, at-risk or repeatedly unresolved items to the appropriate manager and, when necessary, the President.
• Maintain an executive dashboard showing key deadlines, overdue items, project risks, upcoming priorities and items requiring executive attention.
• Prepare a concise weekly executive summary for the President.
• Identify recurring accountability or process issues rather than allowing the same problems to continually return to the President.

Vendor/Process and Intranet:

• Maintain G2’s master vendor list and ensure vendor and service information remains current.
• Maintain documentation of approved company process changes and operational updates and provide Events Assistant.
• Update the current library log.

Internal Meetings & Company Events

• Coordinate internal company and leadership meetings.
• Prepare agendas using outstanding priorities and Microsoft Planner information
• Coordinate internal company events, including the annual holiday party and other employee gatherings.
• Maintain important company dates and internal reminders.

Client & Relationship Support

• Coordinate client gifts, holiday gifts, recognition and other relationship-building initiatives.
• Maintain client/prospect gifting lists, budgets, important dates and delivery status.
• Support executive relationship initiatives as assigned by the President.

Ideal CandidateThe ideal candidate will be:

• Highly organized, proactive, confident and detail-oriented.
• Comfortable working directly with a business owner and President.
• C…