Executive Assistant

Our client is a global advisory firm, with offices in the US, Europe and Asia. They are looking for an Executive Assistant to join their team in New York. The perfect candidate for this role will be a self-motivated individual who has 2-5 years previous experience in a support role within a fast-paced work environment.

Responsibilities in this role include:

• Managing the calendars of the directors and business development managers. Including booking in client meetings.
• Managing the office and ensuring the smooth running of office operations, including coordinating office supplies, facilities and equipment.
• Assisting HR globally including supporting with onboarding new hires and HR administration when required.
• Working closely with the other executive assistants and senior executives in other global offices.
• Coordinating client call and meeting and acting as a first point of contact for visitors and incoming enquiries.
• Booking travel arrangements for senior executives.
• Maintaining accurate records and documents, in coordination with other global offices.
• Assisting sales and marketing team, supporting with coordinating marketing events booking venues and managing the attendee lists.
• Handling ad-hoc administrative tasks when required.

Experience and Qualifications required:

The successful candidate will have:

• 2- 5 years within an executive assistance or similar supportive role, ideally within law, consulting, banking, or investment management setting.
• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Advanced proficiency in Microsoft 365 and use of Salesforce;
• Strong capability with handling documents and data
• Experienced with creating reports, client presentations, and managing expense reports.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills;
• Confident communicator with ability to work with senior stakeholders.
• Ability to handle highly confidential information with professionalism and discretion.

Interested? Apply now to explore this fantastic opportunity to join a fast growing global organisation.