Administrative Assistant (Real Estate Admin Experience Required)

About the Position

Hackenberg Realty Group is seeking a highly organized, detail-oriented Real Estate Administrative Assistant to support our busy real estate brokerage. This is an in-office position that serves as the first point of contact for clients, agents, and vendors while helping keep daily operations running smoothly.

The ideal candidate is friendly, professional, dependable, and able to manage multiple tasks in a fast-paced environment. Previous administrative experience is preferred, and real estate administrative experience is a required.

Responsibilities

• Answer and direct incoming phone calls
• Greet clients and visitors in a professional manner
• Manage office email communications
• Enter and update listing information in the MLS
• Prepare listing and transaction paperwork
• Maintain accurate records and databases
• Coordinate appointments, inspections, and closings
• Assist agents with marketing materials and administrative tasks
• Upload and organize documents in transaction management systems
• Order signs, lockboxes, and marketing materials as needed
• Track deadlines and ensure files remain compliant
• Assist with social media posts and basic marketing tasks
• Maintain office supplies and general office organization
• Perform data entry and other administrative duties as assigned

Qualifications

• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Professional phone etiquette and customer service skills
• High attention to detail and accuracy
• Ability to multitask and prioritize effectively
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Comfortable learning new software and technology
• Ability to work independently and as part of a team
• Real estate experience required
• MLS experience preferred but not required

What We’re Looking For

The right candidate is someone who enjoys helping others, thrives on organization, and takes pride in keeping things running efficiently behind the scenes. We are looking for a positive team player who is dependable, proactive, and willing to learn. Past real estate admin experience is required.

Compensation & Benefits

• Competitive pay based on experience
• Paid time off (if applicable)
• Supportive team environment for experienced Real Estate Admin
• Opportunity for growth within the company
• Monday-Friday office schedule

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• Flexible schedule

Experience:

• Administrative: 1 year (Required)

Work Location: In person