Executive Assistant

Transborder Coalition for Border Ministries

San Diego, CA (HYBRID POSITION)

Job ID#:

16213175637

Posted:

June 4, 2026

Expires:

August 3, 2026

Category:

Clerical/Administrative

Terms:

Part-Time Employee

Experience:

2-5 Years

Education:

Undergraduate Degree

Base Pay:

Hourly

Send applications or inquiries to: [email protected]

Job Description

Title: Executive Assistant

Position Type: Part-time, hybrid/remote with occasional in-person
meetings and events as needed

Hours: Flexible; estimated 20 hours per week

Position Summary: The Executive Assistant supports the Executive Director and organizational operations of the Transborder Coalition through administrative coordination, donor database management, communications and systems organization. The Executive Assistant plays an important role in strengthening the TBC’s administrative capacity, communication, and organizational effectiveness in support of its humanitarian mission and partnerships.

Reports To: Executive Director

Transborder Coalition for Border Ministries:
The Transborder Coalition is growing non-profit and network of religious congregations and faith-based organizations assisting people on the move along the Southern California-Mexico border in partnership with the Collaborative for Border Ministries.

Key Responsibilities
1. Executive Support
Provide high-level administrative and operational support to the Executive Director with day-to-day operations.

• Manage the Executive Director’s calendar, appointments, and

scheduling priorities

• Coordinate meetings, prepare agendas, and distribute meeting

materials

• Draft correspondence, reports, presentations, and other

organizational documents

• Monitor and respond to inquiries on behalf of the Executive

Director as appropriate

• Support with policy and procedure implementation
• Assist with travel arrangements and logistics

1. Database Management & Member/Donor Communications
   Administer data management and communications system
   through the organization’s Donor Perfect/Constant Contact
   system.

• Learn and optimize the use of Donor Perfect/Constant Contact

system for donor management and member engagement

• Create and maintain records for new and existing members and

donors

• Record and track donations and forward donor thank-you letters
• Assist with membership retention and fundraising campaign

communications

• Collaborate with Executive Director and committee chairs for the

development of donor/donation/membership reports as
needed

1. Payroll and Finance Administrative Coordination
   Provide administrative and organizational support related to payroll and financial operations.

• Coordinate with Executive Director and external professionals as

needed regarding organizational compliance with payroll,
employment-related requirements and other payroll
administration needs

• Ensure timely payments for bookkeeper, contractors, credit card

accounts, and other approved expenses

• Manage vendor relationships and service contracts as assigned
• Prepare invoices and monthly expense documentation for the

bookkeeper and organize financial records

• Assist with donation deposits in a timely manner
• Collaborate with the Executive Director and Finance Committee

to review financial statements for accuracy

1. Board & Committee Support
   Assist with preparation and coordination of board and committee related materials and meetings

• Support preparation, organization and distribution of quarterly

board meeting materials, Board Book

• Help record and maintain meeting minutes and organization

records

• Assist with scheduling meetings/calendars, logistics and minutes

as requested

• Coordinate digital files, shared documents, and communication

platforms for internal collaboration

• Support with follow-up on board and committee action items

1. General Administrative & Program Support
   Provide flexible support for organizational activities and collaborative ministry efforts.

• Assist in coordinating visits to ministries and partner

organizations

• Support member, donor and ministry gatherings and events
• Coordinate mailings, administrative correspondence
• Support with mail pick up and drop off
• Assist with setup and troubleshooting of technology systems as

needed

Preferred Qualifications

• Associate’s degree or equi…